1 Purchasing Agent Job in Menomonee Falls, WI
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CoolSys is Hiring a Purchasing Agent Near Menomonee Falls, WI
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Responsible for placing purchase orders via the department’s software system in accordance with CoolSys policies and procedures
- Establish a solid rapport with the Suppliers, Service Managers and Technicians within your assigned region/commodity to ensure we are meeting collective customer and business outcomes.
- Communicate with field employees and customers on required quotes, final bids, and/or purchases.
- Communicate with suppliers and customers to provide status and ETA on all quotes/purchase orders written by each individual buyer.
- Resolve pricing and invoice issues with suppliers/vendors in timely manner while adhering to customer service guidelines, as well as financial compliance/controls.
- Monitor and problem solve via phone calls/emails that come in on a daily basis.
- Responsible for reviewing and ensuring compliance with customer contract requirements and executing within established guidelines
- Receive parts and equipment and update database for proper tracking when necessary.
- Prepare, analyze and negotiate quotes with suppliers for efficient delivery of products and services to our customers.
- Responsible for verifying orders are placed and tracked with preferred vendors via approved supplier list where possible (i.e. meets the requirement of the customer contract and business requirement).
- Performs work with a desire to drive process/continuous improvement methodologies and a desire to create efficiencies within the organization.
- Update 3rd party systems according to customer and supplier contractual guidelines.
- Track and monitor return material authorizations (RMA’s) against purchasing agents assigned PO’s.
- Review and approve requisitions and create purchase orders and send them to chosen vendors.
- Supervise orders and determine if product quantity/quality is sufficient and meets specifications if given. Make appropriate adjustments to orders as needed.
- Prepare and maintain purchasing reports, records, and updated unit cost and retail price lists.
- Interact with suppliers daily to develop and nurture mutually beneficial relationships.
- Track on time delivery metrics by supplier and report any issues with product or delivery.
- Monitor status of orders and contracts daily.
- Calculate all order costs and evaluate invoices for accuracy in partnership with accounts payable team.
- Determine when products are unusable or damaged and need to work with materials team on RMA's. Includes working with suppliers on end of service/product life strategies
- Handle deliveries with short or over-ordered product, goods not received, and damaged items.
- Other duties as assigned
- Excellent Microsoft Office skills (Excel, Word, PowerPoint, Project, etc.)
- Excellent written and verbal communication skills, including experience communicating to senior leadership/c-suite levels
- Excellent analytical skills including being able to prepare business cases, cost/benefit analysis, purchase price variance scenarios, and more
- Excellent customer service skills with both internal and external customers.
- Knowledge of refrigeration product and service purchasing policies and practices
- Detail-oriented
- Ability to work independently and in a team-oriented environment
- Proficient typing skills to properly document dictation to update systems
- Bachelor’s Degree in Business, Supply Chain, or Finance related fields. If no Bachelor’s Degree, must have 10 years of sourcing experience.
- Minimum 5 years sourcing experience in Service industry and/or high rate production environment, including experience preparing formal RFP’s/RFQ’s and completing negotiations
Job Summary
Full Time
Consumer Services
$58k-75k (estimate)
05/02/2023
05/14/2024
coolsys.com
BREA, CA
1,000 - 3,000
Private
ADAM COFFEY
$1B - $3B
Consumer Services
Related Companies
The job skills required for Purchasing Agent include Purchasing, Procurement, Supply Chain, Customer Service, Microsoft Office, Leadership, etc. Having related job skills and expertise will give you an advantage when applying to be a Purchasing Agent. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Purchasing Agent. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Purchasing Agent positions, which can be used as a reference in future career path planning. As a Purchasing Agent, it can be promoted into senior positions as an IT Procurement Manager that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Purchasing Agent. You can explore the career advancement for a Purchasing Agent below and select your interested title to get hiring information.
If you are interested in becoming a Purchasing Agent, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Purchasing Agent for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Purchasing Agent job description and responsibilities
The purchasing agent should be responsible for the order processing and payment collection.
12/25/2021: Fort Smith, AR
Purchasing agents, often referred to as Purchasers or Buyers, closely work with purchasing managers and are primarily responsible for the supervision of negotiating and analyzing with suppliers.
12/23/2021: Ventura, CA
Purchasing Agents usually assure that supplies get ordered on time, find methods to strengthen supply chains, keep track of stocks, and assure supply chain continuity.
01/22/2022: Parkersburg, WV
As a purchasing agent, the candidates must critically negotiate the best available agreements and critically evaluate services, products, and suppliers.
01/15/2022: Carson City, NV
Purchasing agents usually work for processing, researching, and verifying businesses and service and product purchase orders.
02/23/2022: Boulder, CO
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Purchasing Agent jobs
To be a Purchasing Agent typically requires 3-5 years of related experience, or may need 2 years experience with additional specialized training and/or certification.
01/03/2022: Benton Harbor, MI
Although educational requirements for buyers and purchasing agents may vary by the size of the organization and the type of product, all need extensive on-the-job training.
02/04/2022: Clearwater, FL
A master’s degree may be required for advancement to some top-level Purchasing agent jobs.
02/11/2022: Erie, PA
Any jobs that had something with talking on the phone, negotiating, market research, cost accounting, statistics, customer service, etc. represent a good preparation for a position of a purchasing agent.
01/27/2022: Yakima, WA
Buyers and Purchasing agents can also get certified though not required by most employers.
02/26/2022: New London, CT
Step 3: View the best colleges and universities for Purchasing Agent.
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