Description

JOB DESCRIPTION

Job Title: Facilities Manager

Supervisor: Senior Director of Strategic Initiatives & Operations

Hours: Monday-Friday, 8:00 a.m. - 4:00 p.m.

Status: Exempt

Job Overview: The Facilities Manager will oversee physical maintenance and operations of buildings, facilities and building systems and supports the infrastructure of the organization.

Job Description:

The Facilities Manager will be responsible for the “hands-on” management of all building operations, repair, maintenance and all related functions at both locations of Cooke School and Institute. This is a year round 12-month position, which will be based out of the K-12 campus; a new state of the art building approximately 65,000 square feet located at Madison Ave and 114th St. This role will also be responsible for the Cooke Transitions program, located at 60 MacDougal Street. This facility was constructed circa 1909 and is roughly 20,000 SF, with five stories in an elevatored building with basement. It is located within a NYC Landmark District.

The role will require a combination of (i) direct repair and maintenance of building systems, (ii) management of small staff and (iii) selection and management of third-party vendors. Functions to be managed and/or performed directly by the Facilities Manager include: preventative maintenance and repair of all base building components and systems (e.g. MEP, HVAC, etc.), generator maintenance and testing, elevator maintenance and inspection, cleaning, porter services, site security and all required actions to comply with applicable health, safety and building fire code requirements. 

Specific Responsibilities:

• Responsible for continual communication / interaction with the leadership team relating to the conditions and appearance of the facilities and provision of services and the priority of activities.

• Assist in the development of the operating plan and budget for the properties, subject to the approval of the Cooke senior management. Review and process for payment invoices related to the operation budget for the facilities.

• Understand the engineering design and operational aspects of building systems and equipment. Must be able to recognize system/building shortcomings and respond to operational and emergency situations.

• Manage the selection of contract services for base building systems and equipment (e.g. HVAC, generator, UPS, elevator, life safety, lighting control, card access and security), including the development of specifications, negotiation of service agreements and day to day monitoring of vendor performance to assure full compliance with standards established within the service agreements and the pre-purchased warranties associated with the equipment.

• Work with all hired vendors related to approved capital projects for the facility. This will include coordinating with custodial teams and vendors on all project work and facility operations

• Manage and coordinate such activities as fire/evacuation drills, elevator maintenance issues, overtime air-conditioning and lighting requests, the building waste management and recycling programs and requests for building engineering, electrical and lighting repairs and maintenance.

• Oversee all furniture re-configurations, repairs and installations.

• Maintain all outdoor spaces including landscaping, walkways and snow removal.

• Provide 24/7 emergency response and backup support for operational staff in handling on-call facilities emergencies as well as ensure compliance with security policies and practices, especially related to physical security of facilities. 

• Develop and implement programs for compliance with all local workplace/school health & safety regulations (including ADA and local accessibility requirements). Ensure that proper engineering procedures and standards are being practiced and maintained.

• Manage staff of porters and cleaners.

• Prepare and submit purchase orders requests, developing sources for stock materials and performing periodic checks of inventory levels and equipment conditions. 

• Develop preventive maintenance schedules and processes and work to maintain, update and improve the operational efficiency of the facility.

• Comply with the energy code reporting as well, elevator inspections, PA inspections, FDNY etc.

• Develop and deliver training methods, materials and programs relative to building operating standards.

• Ensure the availability of an adequate inventory of tools and supplies to operate the facilities.

• Participate in crisis management and business continuity planning. Assist with contingency planning/business continuity efforts. Coordinate training, communication and testing of business continuity plans. Assist with recovery effort in time of disaster.

• Participate in ad-hoc projects and other duties, as needed.

Minimum Job Requirements

• 5 - 7 years of facilities management, maintenance experience, and project management in construction required

• 2-5 years of related experience in a school environment a plus

• Associate or Bachelor's degree preferred. In lieu of the degree a combination of facilities management experience and education will be considered

• Strong verbal and written communication skills 

• Bilingual (Spanish/English) preferred

• Knowledge of Microsoft Office or similar components within Google Suite preferred

Our Benefits

90% Employer paid health insurance for individual employees

80% Employer paid dental benefits for individual employees

Vision (Guardian Davis Vision)

Retirement benefits with 3% employer match after one year, vested after 3 years.

Life insurance, AD&D benefits 100% employer paid

12 days of Paid Time Off

Paid Vacation

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Equal Employment Opportunity (EEO) Policy Statement

The Cooke School and Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Cooke complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Cooke School and Institute expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Cooke’s employees to perform their expected job duties is not tolerated.

Qualifications