Our client, a New York advisory firm, is looking for an Executive Assistant to support their CEO. This role will act as a crucial liaison between the CEO and internal/external stakeholders, managing information flow and contributing to the overall effectiveness of the firm. The ideal candidate exhibits a high level of organizational skills, discretion, and professionalism.

Company: Advisory Firm

Position: Executive Assistant

Location: New York, NY

Hours: 9am – 5pm (4 or 5 days in the office per week depending on CEOs calendar)

Compensation: $110-135K range DOE Benefits Bonus Eligible

Key Responsibilities

• Calendar Management
• Coordinate and manage the CEO's schedule, including meetings, appointments, and travel arrangements across time zones.
• Anticipate scheduling conflicts and proactively resolve them to optimize the CEO's time.
• Meeting Coordination
• Research, organize and prepare materials for meetings, ensuring the CEO is well-informed.
• Confidentiality and Discretion
• Handle sensitive information with the utmost confidentiality and discretion.
• Act as a trusted advisor and maintain a high level of professionalism in all interactions.
• Relationship Management
• Build and maintain positive relationships with internal and external stakeholders.
• Administrative Support
• Provide general administrative support, including managing expenses, contacts and spreadsheets.
• Inputting data into Salesforce and handling other ad hoc tasks
• Special Projects
• Assist with special projects and initiatives as assigned by the CEO, contributing to the overall success of the organization.

Requirements:

• 3 years of prior SVP level or C-level Executive Assistant work experience, preferably in a small to mid-sized firm
• Detailed oriented with strong organizational and problem solving skills
• Self-starter with the ability to complete tasks under tight deadlines
• Excellent verbal and written communication skills
• Comfortable working with ambiguity
• Advanced PowerPoint skills and Excel proficiency required
• BA Degree required