Position: Contract Administrator Clerk

About Constructable

Constructable is a design-build, and general contractor firm founded on the idea that customers deserve service and satisfaction, in the best, on time, and on budget projects possible. With our home office in Woodlands, TX, Constructable is a one-stop-shop for all your specialized needs in designing and building of commercial, industrial, and renewable energy projects. Constructable, Strengthening Communities Through and Exceptional Building Experience.

Our Commitment to Core Values

At the heart of Constructable's philosophy are our core values, which are integral to every aspect of our operations and critical to our success:

• Team Player: Embodying the spirit of "All In, All Together," we believe in the power of unity and consistent collaboration. Every team member is vital, contributing to every project, every time.
• Wants the Ball: We thrive on challenges and are driven by a relentless pursuit of our goals. At Constructable, having the courage to lead and the desire to take ownership is fundamental. We are the players who always want the ball because we play to turn dreams into reality.
• Grow or Die: Growth is the cornerstone of our approach. We foster a culture that embraces change and encourages continuous personal and professional development. To us, to grow is to succeed.
• Hard Work: Our commitment to striving for greatness is unwavering. We tackle challenging projects with dedication and diligence, knowing that hard work is the path to achieving remarkable success.
• Keep it Real: Authenticity and integrity define who we are. At Constructable, being true to oneself and others is not just a policy; it's a practice of living honestly and fearlessly, committed to being the person you were designed to be.

These values do not just define us—they drive us to be the best in the industry, ensuring that every project we undertake is a testament to what can be achieved when you build with integrity, passion, and commitment.

Contract Administrator Position

As the Contract Administrator Clerk at Constructable you will be responsible for managing the subcontracting process to support our construction projects and will support our Contract Administrator (without reporting directly up to them). This role is crucial in ensuring that subcontract agreements are accurately drafted, negotiated, and executed in a timely manner, contributing to the success and efficiency of our projects. Moreover, this position assumes responsibility as the GC Pay Administrator and entails the generation of purchase orders for the project team. As an integral part of the accounting department, it is expected that you possess experience in project accounting and display a willingness to undergo cross-training in all accounting functions to seamlessly address any operational gaps as they arise.

Contract Administration

• Oversee the preparation, negotiation, and execution of subcontracts, change orders, and amendments.
• Ensure that contracts are drafted accurately, in accordance with project requirements, legal regulations, industry standards and in a timely manner.
• Maintain comprehensive records of all contractual documents, including templates, subcontracts, redlines, change orders, correspondence, and project-related communications.
• Communicate with Senior Management regarding potential risks and liabilities associated with subcontracts and/or subcontractors and their compliance.
• Organize documentation in a systematic and accessible manner for reference and audit purposes.
• Prepare reports on, and communicate the status of, subcontracts with the project management team.
• Conduct regular reviews and audits to verify that all parties fulfill their contractual obligations.
• Monitor compliance with contractual obligations such as insurance requirements and expirations, W-9’s, Schedule of Values submissions, etc.
• Manages internal communication regarding out of compliance subcontractors with project team and accounting, preventing them from being onsite and the release of payments while out of compliance.
• Ensures the financial obligations of the subcontract are hitting the right cost codes.

GC Pay Administration

• Manage project setup in GC Pay, including project specific settings and users.
• Set up Subcontractors in GC Pay and ensure that their contract value and SOV are set up properly.
• Manage Change Orders in GC Pay

Purchase Orders

• Set up new vendors by collecting vendor information and W-9
• Generate purchase orders from requisitions sent by project team.

Position Requirements

• Associate or bachelor’s degree in accounting, business administration, or equivalent work experience.
• 1-3 years of project accounting and/or administration experience.
• Experience in accounts payable and vendor management.
• Experience working in a fast paced, unstructured, and dynamic work environment with minimal supervision
  • self-started and team player.
• Strong ability to multi-task, meet conflicting deadlines, and handle competing tasks.
  • impeccable attention to detail and working across various levels and functions
• Excellent communication, time management, and organizational skills.
• Self-motivated with the ability to work independently.
• Intermediate to advanced skills in Microsoft Excel, Word, and PowerPoint.
• Experience with GC Pay and Viewpoint by Vista is a plus.
• Previous start-up and/or construction experience is a plus.
• Previous accounting experience is a plus.

Please apply here: Careers | Constructable