Accounts Manager

Nak Nu We Sha

Department of Human Services

Hourly Wage: $20.10-$22.62/Regular/Full-Time

The Nak Nu We Sha Accounts Manager position creates financial transactions and financial reports and with that information inputs into the D365 system. The creation of financial transactions includes posting information to accounting journals or the Tribes accounting software from such source documents as invoices to cash receipts and supplier invoices. The bookkeeper also reconciles accounts to ensure their accuracy.

The bookkeeper is responsible for establishing and maintaining internal controls regarding financial records, and personnel documents within the program. Will ensure fiscal transactions follow applicable tribal, federal and/or state laws, regulations, grant and/or contract requirements, policies, and procedures. Reconciles contract/grants/tribal financial documents with monthly, quarterly, and end-of-the year financial reports and statements to the general ledger. Maintains an accessible filing system for authorizations, cuff accounts, journal entries, invoices, cash receipts and correspondence. Ability to work with numbers, to work with tedious and repetitive duties; must be accurate and could differentiate between various cost codes and accounts. Will be knowledgeable in all budget preparations and/or willing to research financial information for submission to all agencies as so required.

Prepare and maintain cuff accounts for tribal/federal/state funding. Prepares and maintains current financial reports on accounts regarding transactions for billings, payroll, accounts receivable, accounts payable, and purchases. Verifies and processes various financial documents for approval (purchase orders, travel orders, etc.). Maintain good working relationships with vendors, public and all Yakama Nation programs and enterprises. Provides assistance to the Program Manager to gather data and generate reports. As directed by the Program Manager, will ensure and monitor budget transactions, processes, accountability, and record keeping are updated and accounted for.

Examples of Work Performed:

• Participates in support staff meetings to update on trainings, office procedures and Administrative Specialists expectations.
• Coordinate and maintain fiscal and programmatic files of contract/grant documents including invoices, modifications, award documents, financial reports/statements and cash receipts between award agencies and the Yakama Nation.
• Coordinates and verifies budgets comply with policies and procedures of the Yakama Nation in addition award agencies to those of the contract/grant.
• Maintains daily contact with contract/grant/accounting office regarding status of financial documents processed, such as payroll dates, travel authorizations, purchase orders, i.e., Verify travel authorizations and purchase orders for account accuracy, assures receipt of items, reconciles invoices, resolves errors and prepares receiving report.
• Prepares journal vouchers transferring funds from various accounts.
• Reviews timesheets to assure correctness of cost coding for program accounts; responsible for reconciliation of payroll reports with the General Ledger and make changes to journal entries (JE's) to correct any errors pertaining to program accounts.
• Establish and maintain correspondence and vendors filing system by chronological order with appropriate source documents attached to fiscal documents to meet audit trail requirements; works and researches financial information with clientele and vendors when needed.
• Responsible for maintaining itemized cuff accounts on various budgetary and financial accounts with the general ledger printout reports from account and contract/grants departments; reporting modifications needs to the Program Manager.
• Coordinates with various tribal/state, organizations, and public sector with required bids on equipment, vehicles, and/or furniture purchasing; and office supplies as needed.
• Maintains complete fiscal transactions to close-out on each contract/grant and/or tribal budget as directed by contract/grant funding agency and/or Finance Officer and per specific fiscal dated deadlines fiscal transactions as scheduled.
• Coordinate with appropriate agencies to arrange training and travel arrangements for program staff to attend conferences and training related to program goals and objectives as set.
• Ensures confidentiality is maintained and the Privacy Act is adhered to regarding clientele, vendors, and other community services of State offices.
• Attend and participate in meetings, conferences, and/or training that pertain to program and to meet job needs/requirements.
• Responsible for maintaining files for financial documents correspondences, etc.; prepares correspondence and completes report as directed.
• Purchases supplies and equipment as authorized by management.

• Monitors office supply levels and records as necessary.
• Tags, inventories, and monitor equipment.
• Provides clerical duties and administrative support to management as requested.
• Performs other duties as assigned by Program Manager.
• Contributes to formulation and dissemination of annual reports, monitor implementation, and make appropriate changes within areas of responsibility.
• Ensure payments and adjustments are promptly posted to D365 to assure Vendors, Tribal Programs and Tribal employees are paid in a timely manner. Pays supplier invoices in a timely manner.
• Ensures contracts, grant proposals, PRA's, hiring packets and other paperwork on behalf of NNWS, is properly delivered for proper signatures and processed.
• May represent program at various meetings and functions.
• Ensure Travel Authorizations are inputted into D365, and proper close-outs are completed in a timely manner.

Knowledge, Skills and Abilities:

• Knowledge of modern office practices, policies, and principles.
• Knowledge of governmental bookkeeping/accounting theories and principles.
• Knowledge and skill in use of a computer and assorted software.
• Knowledge of contract and grant rules and regulations, reporting statements, reporting timelines and compliance requirements.
• Knowledge of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) regulations and Policies.
• Demonstration skills in employee supervision and HR administration. Interpersonal skills to effectively motivate others.
• Ability to lead change and innovation.
• Ability to communicate orally and in writing with the ability to engage effectively with stakeholders, both within and outside the Yakama Nation.
• Solid interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge, skills, and ability to manage budgets, financial administration, Human Resources, Insurance and Payroll. Provides guidance and direction to functional supervision in the administration of these operations.
• Knowledge of Yakama Tribal culture and traditions.
• Skills in operating the D365 financial system.
• Ability to apply available administrative manuals, policies, and guidelines to a wide variety of situations.
• Ability to establish and maintain effective working relationships with program staff, division heads and other providers both Tribal and Non-Tribal.
• Ability to maintain confidentiality.
• Ability to work collaboratively as part of a team.
• Ability to work under stress.
• Ability to acquire training in specific areas as needed.

Minimum Requirements:

• AA Degree in accounting or business administration required.
• Position normally requires physical demands of standing, walking, bending, lifting; or performing other work requiring low physical exertion such as talking and listening on a regular basis in order to perform job requirements. Physical demands are required up to 80% of the time.
• Ability to drive with adequate vision.
• Must pass a pre-employment background check.
• Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving permit.
• Required to pass a pre-employment drug test.

Preferred Requirements:

• A BA Degree in these fields is preferred.
• OR, an equivalent combination of education and experience may be considered.
• Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.