Summary:

CEI s Fortune 400 Client in Telecommunications is adding a Corporate Event Coordinator to their team!

Job at a glance:

• This is a long-term contract, through May 2025, and planned for extension and/or permanent placement
• Pay rate is set at $35.00/hr W2 optional benefits (Medical, Dental, Vision, and 401k)
• Travel: could require travel to Florida 30% of the time. When home/not traveling, the role would be remote and the candidate must live within commuting distance of Schaumberg, IL

Job Description

This role is for an experienced event planner to plan, manage, and execute meetings, events, and conferences for NA M&SS.

Coordinate with internal staff and vendors to establish event requirements

Plan and facilitate logistics to include contract negotiations, attendee lists, lodging, transportation, venue preparation, presentation materials, security, catering, entertainment, equipment, dcor, marketing

Locate resources, conduct site visits, and lead pre-event meetings to help staff make decisions about all activities related to the event, meeting, or conference

Create, distribute, and respond to requests for quotes (RFQ) and contract for venues.

Schedule and coordinate resources for meetings and events hosted at company locations

Manage cost containment, equipment logistics, venue/room setup

Serve as a liaison to staff and vendors throughout the planning and execution process

Establish, document, organize, and archive procedures and processes for events

Build and maintain a comprehensive database of industry contacts, vendors, venues, RFQs, historical information such as quantities, meals, etc.

Manage issues as they arise before, during, and after events

Comply with legal, insurance, health, and safety regulations and policies at all times

This person will report to the NA M&SS Business Operations Director and MUST be located in a commutable area to Schaumburg Illinois

Specific Knowledge/Skills:

Bachelor s Degree is REQUIRED

Ability to work collaboratively with support, program, regional and territory organizations.

Proven success in managing event planning and coordination and ensuring projects progress according to a committed schedule and budget

Leadership skills and ability to effectively delegate and hold resources accountable

Strong interpersonal and communication skills

Experience in building and maintaining positive business relationships

Excellent communication (oral, written and presentation), interpersonal, organizational, problem-solving, multi-tasking, and time management skills

Excellent negotiation skills.

Highly motivated, creative, flexible, detail and results oriented without losing sight of the big picture

Ability to establish oneself as a trusted advisor, handle pressure, and make good decisions quickly

Ability to work remotely or in an office with some travel

Strong team player who is willing to provide assistance where and when needed to meet project deliverables and deadlines

Tech savvy; ability to learn new technology quickly.

MUST HAVE THE ABILITY TO COMPLETE THE FOLLOWING:

Set up Audio equipment

Slide projectors

Computers set up

Set up calendar events

Basic Qualifications

At least 4 years of experience in Event planning and/or project management, communications, training, operations and/or related field

Experience with Microsoft Office and/or Google applications is required

Ability to work long hours outside of the normal work schedule during events

Ability to sit, stand, walk, and travel up and down stairs, crouch, stoop, and reach

Ability to travel up to 30%

Ability to lift up to 25 lbs.

Client Culture:

We are a global family of driven, dynamic people who inspire and support everyone around us to be the best version of themselves. We embrace a people first philosophy and are committed to creating and maintaining a culture of caring and inclusiveness.

About CEI:

As a trusted technology partner, CEI delivers solutions that help our customers transform their businesses and achieve meaningful results. From strategy and custom application development through application management - our technology and digital experience services are tailored to meet each unique need of our customers. Our staffing solutions bring specialized skills to complement our customers' workforce and project requirements.