Primary Purpose:

Provide support for daily human resource operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficiency in keyboarding and file maintenance

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to perform basis math

Ability to read, speak and understand English

Excellent organizational skills

Effective communication and interpersonal skills

Bilingual preferred, not required

Experience:

3 years of clerical experience

Major Responsibilities and Duties:

HR Support

• Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.
• Maintain HR information database to ensure that employee information is accurate, current, and reliable.
• Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
• Process new hire paperwork including criminal history information, references, and other application materials.

Certification and Licensing

• Process teacher applications and verify certification with the Texas State Board of Educator Certification (SBEC), universities, colleges, and education agencies in other states.
• Track certification, testing, and permit status and follow-up with employees to ensure completion of certification requirements within established timelines. Process SBEC permit applications and monitor permit status.
• Research and maintain current information on SBEC and Every Student Succeeds Act (ESSA) rules, certification requirements and processes, and testing dates.

File Management

• Maintain files for all employees and applicants, including receiving and routing of changes (e.g., name, address changes).
• Process requests for official district records, including maintaining log of records request, retrieving documents, copying, and mailing records.
• Enter and update employee information in the central database.
• Respond to requests for verification of employment.
• Prepare and maintain employee service records.
• Administer the records storage and destruction process of personnel records following established records retention schedule and requirements of the Texas State Library and Archives Commission. Assist with the purging of records and coordinate imaging of inactive HR records.
• Maintain the district position control data system in an accurate and efficient manner.
• Receive and process all personnel requisitions including reconciling vacancies with approved staff allocations, verifying accuracy of information, and adding new positions as directed. Identify and resolve inconsistencies.
• Enter, update, and maintain accurate position data to include assignments, reassignments, salary changes, and separations.

Reports and Correspondence

• Prepare and distribute or post job vacancy announcements and advertisements.
• Prepare, maintain, and distribute employee handbook as directed.
• Compile, maintain, and file all reports, records, and other documents as required including maintaining a database of certification and licensing information for certified or licensed professionals, paraprofessionals, and auxiliary employees.
• Maintain all benefits related records including statistical data relative to premiums and cost. Assist with required data entry and preparation of reports.
• Assist with preparation of benefits handbook, including word processing, coordinating printing, and distributions.
• Maintain and distribute insurance forms and supplies to campuses and other district buildings.
• Assist with the preparation of staff directories.
• Prepare correspondence, forms, manuals, schedules, and reports for the director of human resources and other department staff members.
• Prepare recruitment and new hire packets.
• Compile, maintain, and file all reports, records, and other documents as required including preparing various federal, state and local reports.
• Maintain a schedule of appointments and assist with scheduling interviews and meetings.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arrange equipment.
• Make travel arrangements for department.
• Receive, sort, and distribute mail and other documents to department staff.

Other

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors and assist employees and applicants to complete applications and required paperwork.
• Assist with the preparation and distribution of employment contracts.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment

Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light to moderate lifting and carrying (less than 44 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.