Position Title: Director, Sponsored Programs (Reg FT)
Department: Specialized Grants
Campus: Office of College Services
Additional Information: This position will remain open until filled. However, in order to ensure consideration for an interview, please submit your completed application, cover letter and resume by no later than January 31, 2022. The College cannot guarantee that application materials received after this date will be considered or reviewed. This is a grant funded position. Continued employment is contingent on sufficient future funding. This grant may be renewed.
Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.
Work Hours (for hourly positions): Monday - Friday; 8:30 am - 4:30 pm. Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.
Salary Grade: Admin 15 - $56,912
Job Category: Administrators
Employment Type: Regular Full-Time
Job Slot: 5959
Job Open Date: 1/14/2022
Job Close Date:
General Summary: Provide comprehensive oversight for all CCAC publicly-funded grants, contracts, and cooperative agreements to ensure externally-funded projects' effective and efficient management and compliance with funding agencies' guidelines and overall stewardship.
Requirements: Bachelor's degree in education, business administration, or related field and a minimum of four years' experience in sponsored program administration or related experience. Ability to analyze and interpret federal and non-federal regulations; ability to use and assist others with grant administration programs and systems; excellent written and verbal communication skills; ability to interface effectively with faculty, staff, and administrators as well as sponsoring agencies on issues within the area of sponsored programs in a cooperative, responsible manner; organizational and prioritization skills; ability to maintain accurate records and reporting requirements, including managing deadlines effectively. Must have the ability to work under the pressure of internal and external deadlines and work independently and with various individuals. Excellent time management, verbal, writing, organization, and critical-thinking skills are required. Ability to maintain confidentiality. Working knowledge of federal uniform administrative requirements.
Duties:
1. Provide leadership and direction for the manager/project directors in CCAC publicly-funded programs (grants, contracts, and cooperative agreements).
2. Hire, plan, direct, and review the work of Project Directors/Managers.
3. Monitor the activities of all publicly-funded grants.
4. Assist Project Directors/Managers in grant implementation to include instruction on internal procedures and funding agency compliance, assistance with financial, personnel, payroll, purchasing and administration of funded awards, and instruction on cost-sharing documentation.
5. Maintain a complete programmatic file on each grant that coordinates with fiscal records of each grant maintained by the Office of Sponsored Programs.
6. Manage the specific compliance issues related to projects and activities funded through publicly-funded grants, including liaison with the Restricted Funds Accountant, Project Directors, and subcontractors.
7. Prepare correspondence as necessary to solicit and secure changes in grant terms and conditions, including complex amendments.
8. Coordinate with Project Directors/Managers to prepare programmatic reports as necessary.
9. Engage in year-to-year planning of continuing projects in coordination with appropriate College personnel.
10. Assist with grant application support including writing, and coordination of submission requirements as requested by the Executive Director of Sponsored Programs.
11. Stay abreast of current issues in grants management by attending relevant conferences/workshops and using attained knowledge to train staff and enhance program documentation.
12. Engage in fiscal projections for continuing projects in coordination with appropriate College personnel.
13. Assist Project Directors/Managers and faculty in ensuring all grant expenditures are reasonable, allocable, and allowable according to the Office of Management and Business (OMB) and agency guidelines.
14. Track college resources allocated to grants (staff assignments, facilities, etc.).
15. Perform other related duties as required or as assigned.
Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here.
Vaccination: Effective November 1, 2021, as a condition of employment, all new employees of Community College of Allegheny County must be fully vaccinated against COVID-19 and provide proof of their vaccination or have received an approved exemption to be an employee. Prospective employees who are offered a position can request an exemption from this vaccine requirement for religious or documented medical reasons. Exemption requests will be reviewed for approval on a case-by-case basis by the Office of Human Resources.
To view the full job posting and apply for this position, go to: https://ccac.csod.com/ats/careersite/JobDetails.aspx?id=986jeid-5cfd3b936bf6c1408027c6745c3dfcc5