Description

CAMS (Community Association Management Services) is on the search for an Admin Support Clerk that will report in-house, Monday-Friday, either from 10:00-2:00 PM or 1:00-5:00 PM- 20 hours a week. 

Pay Rate: $14.00-$15.00 per hour

The Admin Support Clerk's primary duty will be managing and facilitating the conversion of physical documents into digital documents for all documents received by CAMS, and distributing it to the correct department. The role will oversee the scanning, uploading, and digital filing of documents received via mail or other methods in the company’s cloud storage and/or software database. The role will also serve as a backup for receiving, sorting and distributing incoming mail as needed. 

General duties will include

• Converting hard copy files into digital documents for uploading, sorting, and filing in cloud storage and/or company software
• Uploading files received via flash drive or data disc for new associations
• Assisting with digitizing boxed files in accordance with the document retention policy
• Supporting Operations Team with Hub documents as needed to ensure current information is available
• Retrieving and sorting incoming mail for distribution to appropriate departments and/or individuals when needed

Requirements

Additional Responsibilities May Include

• Return homeowner checks mailed to the office
• Assisting Accounting Services with mailing tax documents, uploading tax returns, auto draft setup, owner refunds, scanning closing packets, and other tasks (no accounting or ledger-based tasks) 
• Providing backup support for other Operations departments as needed or in downtime
• Other special projects

Required Skills, Knowledge and Abilities

· Work in-office at the Wilmington location 5 days a week

· Proficient in using various software systems, including Microsoft Office, and experienced in Excel specifically

· Ability to sit or stand for extended periods and to lift and move 25lb

· Quick learner and ability to problem-solve independently

· Demonstrated ability to communicate effectively – written and oral

· Excellent organizational skills and attention to detail

The Well-Qualified Candidate Will Possess the Following Traits

• Strong proficiency in computer skills, adaptability of learning new software programs
• Ability to meet deadlines, high sense of accountability, urgency
• High attention to detail
• Excellent organizational skills
• Ability to present ideas and information in a clear, concise and well-organized manner
• Willingness to learn, adaptable and versatile