Job Purpose and Responsibilities:

Maintain financial records, including purchases, sales, receipts, and payments. Works closely

with leadership to create and analyze financial reports. Focus and accurately record all day-to-day financial transactions. Enter data into spreadsheets and bookkeeping software, compile

reports, gather and organize bank statements, highlight descriptions, and research reasons for

errors or differences in account balances. Handle basic administrative duties and assist other

team members as needed. Collaborate with Resource Development Coordinator with granting

writing.

Responsibilities/Duties:

• Establishes and maintains appropriate finance and accounting systems applicable to non-profit

organizations. Strictly maintains and applies guidelines, rules, procedures, controls, and charts of

accounts to conform to the organization's operational needs.

• Maintains contracts, agreements, leases, and other documents for accounting purposes.

• Prepares operational budgets in accordance with accepted practices and initiates supporting

justification and documentation.

• Manages expenditure based on operating budgets, in conjunction with the Executive Director.

• Manages Payroll through Paychex.

• Maintains and balances monthly cash disbursement journals, cash receipt journals, payroll

journals, and the general ledger.

• Records organization's business transactions and retains all accounting records.

• Maintains inventory records for all capital assets and equipment both purchased and leased.

• Examines, analyzes, and interprets accounting records to provide information to the Accountant

and the Executive Director and/or the Board of Directors and/or preparing statements.

• Monitors and processes, checking and investment accounts monthly.

• Assists with schedules, annual internal audits and works with auditors to prepare audit work

papers, internal controls, locating records, providing fiscal information, and maintain compliance

with federal and state regulation, section, 501-3(c), and preparation of IRS Form 990.

• Ensures that Paychex platform accurately prepares and delivers all quarterly and annual payroll

tax reports and preparation of federal W-2’s.

• Prepares and delivers on a timely and accurate basis all 1099 reports.

• Facilitates the preparation of the annual agency budget for presentations to the

Executive Director and Board of Directors.

• Oversees financial and accounting system controls and standards and ensures timely

financial and statistical reports for management and/or Board use.

• Assist with examination and re-design of financial operations and procedures,

formulating policy, and developing and implementing new strategies and procedures to

enhance agency functionality and efficiency.

• Attend Finance Committee meetings as requested.

• Manage any financial reporting programs as assigned by ED, such as Aplos.

• Work with leadership and staff as needed.

• Completing CISGC Campus Site Staff Material Orders.

• Collaborating with the Resource Development Coordinator for Order Distributions.

• Research and apply for Grants that align with CISGC Mission.

• Develops and maintains a master file on pending grants and contracts in collaboration

with the Resource Development Coordinator.

• Collaborate with Resource Development Coordinator on fundraising Financial Activities.

• Ensure adherence and compliance with agency fiscal policies, procedures, and

standards approved by the Board of Directors.

• Manage multiple grant and revenue streams. Prepare financial documents to share with

funders along with Resource Devlopment Coordinator.

• Other duties as assigned by Executive Director.

Qualifications/Education Requirements:

• Attention to detail: An eye for detail to catch errors, must pay close attention to detail and

double-check work before submitting it.

• Communication: Able to explain financial concepts to non-financial staff members. For

this reason, you must be able to communicate clearly in writing and verbally.

• Analytical skills: Must understand and analyze financial data. Must be able to identify

trends and spot potential problems.

• Computer skills: Strong data entry and computer skills are also necessary, will use

spreadsheets and word processing programs to perform duties.

• Math skills: A strong understanding of math is essential to calculate interest rates,

discounts, and other financial metrics.

• Research skills: At times, you must research financial regulations and grants. Need to be

able to find reliable sources of information and understand complex data.

• Education: A bachelor’s degree in business administration or finance.

• Experience: 3-5 years of experience working in an office with expertise in customer

service, financial record-keeping, and grant writing.

Job Type: Full-time

Pay: $42,500.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Experience level:

• 3 years

Schedule:

• 8 hour shift

Work setting:

• In-person
• Office

Ability to Relocate:

• Texas City, TX 77591: Relocate before starting work (Required)

Work Location: In person