Title: Nursing Scheduling Coordinator

State Role Title: Admin and Office Spec III

Hiring Range: Commensurate with Experience

Pay Band: 3

Agency: Dept of Veterans Services

Location: Sitter-Barfoot Veterans Care

Agency Website: https://www.dvs.virginia.gov/veterans-care-centers/sitter-barfoot-veterans-care-center

Recruitment Type: General Public - G

Job Duties

Sitter & Barfoot Veterans Care Center is seeking a Full Time Scheduling Coordinator for the Nursing Department. Qualified candidates will, under the supervision of the Director of Nursing, be responsible for the efficient scheduling of internal and agency nursing staff, monitoring and granting overtime requests, attendance tracking and correction as needed, and accurate leave accounting in accordance with State and Agency policies and procedures.
• Maintain the master nursing schedule; coordinating all nursing work schedules to ensure 24-hour staffing coverage.
• Communicate with nursing staff to obtain replacement staffing as needed when callouts occur.
• Review any schedule adjustments or time off requests in order to complete daily staffing sheets promptly and accurately.
• Create and post the master schedule in advance to keep nursing staff up to date on any changes in schedule.
• Review leave slips, time adjustments, and missed punches that are submitted by nursing staff in a timely manner to ensure accuracy.
• Maintain nursing office records through prompt and accurate filing, scanning, and documentation.
• Input nursing schedules into Kronos and On-Shift, make corrections and changes as needed.
• Other duties as assigned by management.

Minimum Qualifications

• High School Diploma, GED, or equivalent
• Prior experience with with Microsoft Office
• Effective verbal and written communication skills
• Prior experience managing scheduling for a large staff
• Must be able to work independently, multi-task, meet deadlines, and effectively organize work
• Ability to build effective relationships with staff; and demonstrated experience providing excellent customer service in a diverse environment

Additional Considerations

• Knowledgeable of long-term care regulations and procedures is desirable.
• Prior experience with Kronos, On-Shift, and/or Point-Click Care is preferred.
• Prior scheduling and admin experience is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Contact Human Resources for assistance.
SBVCC is an equal opportunity employer, minorities, individuals with disabilities, veterans, and individuals with National Service experience are encouraged to apply. EEO/AA/TT
Only online applications will be accepted.
Successful completion of a Background Criminal History Check (including FBI-based fingerprint check), reference and employment verifications, and Pre-Employment Drug Test are required. TB Skin Testing will be completed upon hire.
SBVCC is a healthcare organization and must comply with the federal CMS Omnibus COVID-19 Health Care staff Vaccination Regulation; requiring all employees to be vaccinated or receive an exemption as a condition of employment. Upon acceptance of a job offer, new hires will be asked to disclose their vaccination status and present proof of vaccination during the pre-employment process. New hires who are not vaccinated for any reason or choose not to disclose their vaccination status, will need to request a medical or religious accommodation. New hires who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs will be subject to testing requirements *

Contact Information

Name: Human Resources

Email: sbvcchr@dvs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.