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4/22/2024 (8:00 PM EDT)

24-02303

Executive Administrative Secretary (Non-Merit)

Salary

$37,028.64 - $55,543.92 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Department of Juvenile Justice

Location

1025 Capital Center Dr
Frankfort, KY 40601 USA

Description

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth. While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens.
The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriate placement possible. We aspire to be a premier team of professionals committed to providing life-changing services resulting in the positive transformation of children, families, and communities.
For more information about the Department of Juvenile Justice please visit: https://djj.ky.gov/
This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position that requires maturity, reliability, and self-discipline.
Responsibilities include, but are not limited to, the following:

• Serves as primary secretary to the Commissioner of the Department of Juvenile Justice.
• Drafts correspondence and reports for signature.
• Tracks personnel documents and monitor evaluation deadlines for compliance.
• Answers phone, screen calls and route as necessary.
• Answers routine questions.
• Sets up conference calls.
• Makes copies, distribute mail and circulate correspondence.
• Serves as agency contact for all correspondence and complaints from the Governor's Office and the Secretary of Justice Cabinet's office.
• Receives, researches and drafts responses.
• Assigns and monitors responses for department staff on inquires that are sent to the Governor, Lieutenant Governor, Secretary, Attorney General and any other agency.
• Reviews and approve all submitted travel vouchers for the Commissioner’s Office. Completes travel vouchers for Supervisors and Travel Expenditure's for some divisional staff where appropriate.
• Coordinates, plans logistics, and arranges Commissioner’s meetings, as well as, any other departmental meetings to include securing locations, setting up contracts, ordering food, setting up equipment, and all logistical matters surrounding meetings.
• Takes and distributes meeting minutes. Works with the Division of
• Professional Development on all trainings.
• Prepares time and attendance records for Executive Directors and Commissioner’s Office. Orders office supplies.
• Prepares financial and budget reports and personnel actions.
• Keeps manuals up-to- date.
• Performs Other Duties as Assigned.
• Travels may be required.

Minimum Requirements

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.