We're seeking an organized and professional individual to serve as a Personal Assistant to our CEO. The ideal candidate will have experience working in a busy corporate environment, will enjoy keeping track of details and agendas, be highly proficient with relevant computer programs and applications, and have a strong work ethic.

SUMMARY:

· Primary responsibilities of the Remote Personal Assistant will include providing the Principals with information support at any time; performing research, data collection & analysis; ensuring the smooth running of the home office; performing administrative and household tasks remotely; and working closely with existing staff.

PRIMARY DUTIES:

· Research & Exploration

· Collect information, perform research and data analysis as needed; provide suggestions to the Principals with the best solution to solve problems.

· Observe and participate in the daily work to continuously optimize the workflow & process, improve team efficiency, and reduce the interventions by Principals.

Household & Home Office:

· Schedule and work closely with other staff on various household projects.

· Maintain a household vendor list. Build strong relationships with vendors.

· Coordinate household staff and assist with monthly schedules.

· Identify and oversee various household projects as needed.

· Assist in maintaining the inventory of all household supplies (light bulbs, batteries, cleaning supplies).

· Maintain and update household manuals.

· Maintain an approved product list for home and personal items, including sourcing information.

· Monthly/weekly purchase order submission, get approval, place orders, and track delivery status.

· Prepare and submit expense reports.

· Prepare home for occasional events. Coordinate with vendors for holiday decor (Halloween, Christmas).

· Maintain Principals’ personal Google calendars (separate from professional calendars).

· Schedule personal appointments. Calendar items forwarded by Principals.

· Update and maintain Google Contacts. Ensure information is synced to phones.

· Maintain a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, contractor bids, etc.).

· Email a daily activities report to Principals.

· Purchase gifts, develop and maintain gift tracker, and review and audit receipts.

· Keep track of birthdays and other important dates.

· Work with travel concierge and accountant as needed.

· Plan and coordinate the family’s activities and events.

· Assist with personal archival projects.

HR Responsibilities:

· Assist the HR team of the family office for household staff hiring.

· Conduct phone/video interviews and determine the qualification of candidates.

REQUIREMENTS:

· Bachelor’s degree or above.

· Proven experience working as a personal assistant is required.

· Excellent learning ability and has a passion for exploration, research, and analysis.

· Experience working in the Hospitality industry or a family office is preferred.

· Vault-like ability to maintain confidentiality and be ultra discreet.

· Demonstrate excellent email etiquette, concise and accurate communications.

· Maintain strictest confidences--never disclose Principals’ contact information.

· Flexibility to work weekends and evenings.

· Must be very technically savvy. Experience with G-suite.

· Resourceful in terms of internet search and online shopping.

· Strong work ethic, reliable, punctual, and honest. Practical and efficient.

· Comfortable with iPhone or Android, including texting, camera phone, and smartphone apps.

· Highly organized, meticulous, detail-oriented, and thorough. Able to multitask and prioritize well.

· Positive attitude, team player, capable of working well with a vast array of high-quality vendors.

· Personable, gracious, and polite, with excellent people skills.

· Excellent command of the English language, both written and spoken.

· Proactively identifies and resolves problems.

· Able to work independently but takes direction well from Principals.

· Flexible and able to accommodate spontaneous changes to routines and plans.

· Long-term intent.

· Must be legally authorized to work in the United States without sponsorship for employment visa status.

· Able to pass an extensive background check, credit, and reference checks.

· Willing to take a pre-employment psychological exam and drug screen.

OUR CORE VALUES:

Principal’s First*

· Highly Private Clients are the focus, and Principals are the Clients.

Learn from mistakes*

· Brave to face and admit the truth. Learns and grows from mistakes. Makes thoughtful choices and changes to avoid mistakes or at least low-cost mistakes. High-cost or repeated mistakes will lead to disciplinary action.

Conscientious*

· Finish duties conscientiously, effectively, and promptly.

Dedication*

· Be dedicated. Keep improving.

Accountable*

· Due diligence. Be accountable.

Independent*

· Think and act independently.

Resilience*

· Do not complain or shy away from assigned works. Confronts difficulties bravely. When the going gets tough, the tough get going.

Job Types: Full-time, Part-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Employee discount

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)
• Personal assistant: 1 year (Preferred)

Ability to Relocate:

• Noblesville, IN: Relocate before starting work (Required)

Work Location: In person