Job Posting Deadline: End of Business Day, 4/29/2024

Schedule: Monday - Friday 8am-5pm

PURPOSE OF JOB

The Finance Payroll and Benefits Administrator supports, maintains, and audits the organization’s HRIS applications and systems which include various models for employee data, payroll, benefits, tax and garnishment and reporting and analytics modules. Serves as the lead representative for Finance related to producing payroll and benefits data and analytics. Assists with implementation of various payroll and benefits processes with our HRIS partners regarding system configuration and optimization. Act as an initial point of contact for staff inquiries regarding pay and benefits. 

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Manages the administration of the HRIS payroll and benefits system, working closely with Payroll and Benefits Manager and HRIS vendor to identify, recommend, develop, implement, support and optimize effective technology solutions that impact payroll and benefits. Communicates effectively with HRIS vendor, HR and Finance leaders to identify problems, resolve inquiries and recommend process solutions. 
2. Compiles payroll and benefits data and produces reports to support internal and external data requests and overall reporting needs. Ensures data accuracy for compliance reporting. 
3. Ensures data integrity and system accuracy for all Payroll and Benefits information through regular audits, recognizing data problems or inconsistencies. Has primary accountability for the Payroll and Benefits functions within the HRIS system. Works with HRIS Administrator to ensure employee data accuracy. 
4. Provides payroll and benefits support, troubleshooting and guidance to CML employees.
5. Maintains knowledge and stays up to date on local, state and federal payroll and benefits regulations. 
6. Prepares and maintains detailed documentation of payroll and benefits functions and processes. 
7. Supports HR on the interpretation of employee policies and procedures specifically related to timecards and recorded leaves. Coordinates with vendor related to Short-Term and Long-Term Disability. Reviews timecards for proper recording of STD/LTD, FMLA, or other CML leaves.
8. Supports the annual merit cycle process by validating payroll data processed by HRIS Administrator and ensures accurate payroll processing of such, including lump sums. 
9. Processes employee record changes in preparation of bi-weekly payroll. Validates employees’ timecards, payroll exception reports, timecard error corrections, and payroll register to ensure accurate pay. Works with staff, supervisors and managers to correct timecards.
10. Works closely with HRIS administrator and the Talent Acquisition team to identify, recommend, develop, implement, and support effective technology solutions aligned with the HR/Payroll and Benefits Strategy. 
11. Reconciles monthly benefit invoices and ensures payment.
12. Reconciles and pays deferred comp invoices bi-weekly, including HSA, 457, 403(b) and OPERS. Answers to inquiries from OPERS, Ohio Deferred Compensation and 403B Providers. 
13. Terminates/corrects employee insurance coverage in vendor websites; work with vendors to resolve discrepancies and system related issues.
14. Collaborates in the coordination of open enrollment, review data and validates enrollment. Processes monthly premium insurance discount.
15. Provide technical training and assistance to staff concerning payroll activities and related functions; respond to inquiries, resolve issues, and provide detailed and technical information concerning related standards, requirements, calculations, deductions, taxes, benefits, data, laws, regulations, policies and procedures.
16. Works with the Finance Accounting team to substantiate bank withdrawals and deposits related to stop loss, payroll, and benefits. Also assist with payroll general ledger inquiries. 
17. Processes garnishments as instructed by the courts. Addresses employee questions regarding such garnishments.
18. Engages vendors concerning payroll and benefits issues and assists in resolution. 
19. Reviews post-payroll reports and works with HRIS vendor to resolve discrepancies.
20. Performs additional duties as assigned including serving on task forces, committees, project teams, etc.

QUALIFICATIONS AND REQUIREMENTS

1. Bachelor’s degree in human resources management, business administration or related field required.
2. 3-5 years of relevant HR/Payroll experience with working understanding of HR/Payroll processes and data required.
3. Fundamentals Payroll Certification (FPC) preferred. 
4. Strong analytical and critical thinking skills.
5. Thorough knowledge of and experience with MS Excel, Access, Word, Outlook and PowerPoint.
6. Understands and adheres to confidentiality. 
7. Demonstrated work experience with a HRIS system, including the ongoing maintenance of system configurations to align with HR processes. ADP experience preferred.
8. Knowledge of and interpretation of OPERS payroll reporting rules and regulations.
9. Knowledge of applicable state, federal tax laws, and applicable codes and regulations related to tax withholding, payroll administration, voluntary deductions, employee benefits, policies, and procedures.
10. Previous work experience handling high volume of employee transactions in a human resources or customer service environment.
11. Manages time effectively and efficiently.
12. Makes sound decisions by gathering information, analyzing data, and using experience and judgment.
13. Ability to operate library technology including personal computer, email, and software programs (i.e. Windows/Microsoft Office) and other job-related equipment and systems.
14. Ability to utilize reliable transportation to promptly report to job assignment and other locations, per job requirements.

WORKING CONDITIONS AND PHYSICAL DEMANDS

The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles (e.g., use of safe workplace practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, and/or working in moderate outdoor weather conditions).

Work requires minimal demand for physical effort.

DISCLAIMER

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Additional job duties are to be performed as needed or assigned. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this job, unless doing so will cause an undue hardship on the operations of the library.