Job Purpose

The Branch Accounting Coordinator assumes responsibility for the efficient execution of Accounts Payable operations, encompassing payment processing and vendor administration across three enterprise locations. This position requires skillful handling of a significant influx of invoices, reaching up to 1200 each month. It calls for an unwavering focus on detail, outstanding ability to prioritize effectively, and strong interpersonal skills. 

What You'll Do

Invoice Verification: 

• Verify invoices for accuracy and compliance.
• Ensure invoices comply with contractual agreements, pricing terms, and organizational policies.
• Coordinate with local teams to verify discrepancies between invoices and purchase orders.

Payment Processing and Recording:

• Process payments for debts owed by the organization.
• Reconcile discrepancies between invoices and payments.

Customer or Vendor Interaction and Issue Resolution:

• Serve as the primary point of contact for vendor inquiries regarding payments or billing.
• Investigate and resolve discrepancies between invoices and purchase orders with vendors.
• Maintain positive relationships with vendors to facilitate prompt payment and address any concerns.

What You'll Bring

Education/Experience

• Associates degree with an emphasis in accounting or equivalent combination of education, technical training, or
• 3 years related accounting experience in Accounts Payable functions. 
• Experience in subcontracts/retention is a plus.

Skills, Knowledge & Abilities

• Understanding of regulatory requirements and compliance standards relevant to accounts receivable or accounts payable operations, ensuring adherence to legal and financial regulations.
• Familiarity with invoicing systems and tools to generate, distribute, and track invoices accurately and efficiently.
• Experience in processing payments, reconciling accounts, and managing cash flow within accounts receivable or accounts payable functions.
• Ability to navigate and resolve conflicts or disputes effectively, whether between internal teams or with external customers/vendors, to maintain positive relationships and facilitate business continuity.
• Demonstrates strong proficiency in managing deadlines, ensuring timely completion of tasks and meeting established targets for accounts receivable or accounts payable processing.
• Capable of prioritizing tasks effectively to meet deadlines for invoicing, payment processing, reconciliation, and reporting within accounts payable functions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.