Salary: $64,563.00 - $86,403.00 Annually
Job Type: Classified - Full-time
Job Number: 6198-c-02/23
Closing: 3/19/2023 11:59 PM Pacific
Location: Visalia, CA
Department: Cashier's Office
Division:
General Description
Under the direction of the Chief, Accounting Officer, the Accounting Coordinator - Cashiering Office coordinates and leads the cashiering, student financial services and related accounting functions for the District including daily District deposits, collection of fees and fines, disbursements and loan payments; performs the more complex and responsible duties such as troubleshooting problems, resolving complex student fee disputes and monitoring the integrity and accuracy of cash handling procedures and system processes; ensures compliance with state and federal regulations, policies and procedures; and performs related duties as assigned.
This is a Full-Time 12 month position, 7:45 a.m. - 4:45 p.m. Initial placement is at $64,563.
College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.
Job Duties
Job duties of the Accounting Coordinator include:

• Participates in the implementation of goals, objectives, policies and priorities for student accounting and cash management and cashiering programs, projects and activities; conducts meetings and training of staff assigned in satellite education centers/sites to provide a sound understanding of cash handling policies and procedures and ensure consistency and customer service excellence in cashiering operations in all District locations; ensures compliance with District, state and federal regulations and relevant accounting standards.
• Monitors the Student Financials/Cashiering systems to ensure system integrity; coordinates, leads/participates in operation, maintenance and enhancements of system modules including the design, configuration and testing of processes, gateways and third-party software applications; consults with Enrollment Services and Financial Aid, Veterans' and Scholarship Services on business process changes required as a result of system updates; works with Information Systems to resolve technical problems and malfunctions.
• Coordinates the student financial accounts through the Banner Student Financials module; provides direct support to Enrollment Services in handling all administrative and financial procedures required to ensure completion of student registration activities through full payment; administers student receivables and communications to students including the proper coding of registration-related charges, generating e-bills and administering the District's payment plan and other fee arrangements; creates and updates student account forms and coordinates communications to students regarding financial matters online; directs the processing and communication of student refunds; coordinates refund processes with financial aid disbursements.
• Coordinates and leads the District's cashiering and cash handling functions at the Visalia campus including daily balancing and preparation of District deposits, collection of fees and fines, disbursement of loan payments and monitoring and control of the Revolving Cash Fund; ensures proper recording and accountability of financial transactions for registration fees, financial aid awards, refunds, billings, waivers, student accounts receivables, collections and disbursements including accurate and timely reconciliation of all receipts and deposits, refund transactions and recapitulation of end-of-day transactions; prepares and submits journal entries to properly allocate revenues where applicable.
• Coordinates accounting for all cash transactions through both electronic and manual processes and the preparation of accurate and timely bank deposits; monitors banking activity to ensure the proper posting and recording of deposits in financial systems; oversees the daily reconciliation of accounts receivables, deposits and credit card activities; performs a variety of banking transactions; analyzes data and works with Accounting staff to resolve discrepancies in the Student Financials/Cashiering systems; receives and distributes checks, change and information to appropriate parties.
• Coordinates the posting and accounting for all aspects of student financial transactions including fee assessments, billing processes, third-party sponsorships, collection of delinquent accounts, returned checks and other student indebtedness; conducts analyses of student charges and disputes; makes calculations and adjustments to student accounts as warranted; prepares receivables reports; monitors student financial functions to ensure compliance with District, state and federal laws and regulations with respect to cash handling, privacy, payment processing and collections; reconciles student accounts to the general ledger.
• Coordinates the student financials collection process and the transfer of accounts to the California Community Chancellor's Office Treasury Offset Program (COTOP); compiles the administrative withdrawal list for Enrollment Services for non-payment of enrollment fees; prepares a variety of statistical reports.
• Works with staff to resolve the more difficult problems involved in receipt and recording of revenue and analysis of student accounts; researches and works with staff of other departments to resolve problems and develop solutions to technical problems.
• Establishes and maintains security and access to the safety vault and all District funds; disperses and reconciles change funds issued to staff at the Visalia campus and satellite education centers.
• Oversees the Student Financials accounting structure and general ledger interface of Cashiering transactions including charges, payments and cash receipts against the District chart of accounts; reviews and reconciles transfers from Student Financials to the general ledger.
• Coordinates the generation and distribution of annual 1098-T Tuition Statements in compliance with applicable regulations; prepares year-end Student Financials accounting reports and reconciliations; assists with year-end activities such as accruals as needed.
• Serves as the liaison for Student Account services with other divisions, departments and outside agencies; negotiates and resolves sensitive and controversial issues.
• Maintains the security and confidentiality of student account records in accordance with Family Educational Rights and Privacy Act (FERPA) regulations in cooperation with Information Services and third-party payment providers.
• Sets up and monitors fee deferments and waivers in the system; coordinates and monitors disbursements of emergency loans.
• Oversees the sale student parking permits and collection of parking citation fees at cashiering locations.
• Attends and participates in professional group meetings; keeps abreast of new trends and innovations in the field of accounting.
• Performs related duties and responsibilities as required.

Qualifications
Any combination equivalent to: Two years of college-level course work in accounting or related field and four years of responsible experience in a college bursar / cashier's office.
Desirable Qualifications:

• Four years of experience in cash management, student financial services or in a related area.
• Experience with Banner Student Financial and Student Records modules and with Query functions.

Working Conditions:
Environment

• Indoor office environment
• Constant interruptions

Physical Abilities
Ability to:

• see and read financial records
• communicate with staff
• sit for extended period of time
• lift up to 10 lbs.
• retrieve files and to reach in all directions
• operate office equipment.

Application Procedure
To be considered applicants must submit ALL of the following required material before or by the filing deadline:

• An online job application.
• Letter of interest, which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.
• Resume
• Unofficial copies of transcripts of all college/university work. Official transcripts required upon employment.

Recruitment Analyst: Norma Chavez normach@cos.eduCollege of the Sequoias does not sponsor H-1B Visas
To apply, visit https://www.schooljobs.com/careers/cos/jobs/3939454/accounting-coordinator-cashiers-office