Job Description
*This position will be for a temporary 6-month appointment*
Job Element 1: Administrative Support

• Responsible for administrative and record keeping transactions in support of accurate business operations of Campus Life (CL) and various Basic Needs initiatives administered by the department.
• Maintain and monitor accounts administered by the CL Coordinator in accordance to established policies and procedures.
• Demonstrate computer literacy in various applications, including but not limited to: Microsoft Office (Outlook, work, Excel, PowerPoint, Access, and Publisher), Adobe Acrobat, Workday, Doodle, and Canva.)
• Produce brochures, flyers and other CL information materials, etc.
• Assist with program execution and event publicity.
• Help coordinate meetings, special events, communications, and tasks on behalf of the CL Coordinator.
• Ensure smooth operations of events including parking, hosting, and amenities.
• Maintain and communicate CL's weekly calendar of events.
• Acts as liaison with internal and external entities to resolve administrative questions and issues.
• Handle confidential interactions with discretion and professionalism.
• Participate in and support advisory committees as needed.

Job Element #2: Office Management and Customer Service

• Assist in organizing and prioritizing daily office functions for CL, including duties of Basic Needs Initiatives.
• Maintain inventory of CL resources, oversees maintenance of CL office equipment and supply inventory.
• Provides daily scheduling and administrative support to Campus Student Union open spaces and specialty rooms (study, prayer, lactation).
• Answering telephones, assisting and resolving problems and inquiries of visitors, review and control incoming and outgoing correspondence, and follow-up on operational obligations are assumed duties while in shared spaces, regardless of AA's physical desk location.

Job Element # 3: Tracking & Reporting Data

• Assist Coordinator in compiling, organizing, and consolidating programmatic data and Student Learning Outcomes (SLOs) information to facilitate analysis.
• Help Coordinator generate Institutional/System (NSHE) reports and prepare for audits.
• Ensure the execution of the tracking metric for Basic Needs Initiatives (ex: confirmation emails & appointment system).
• Assist in collection, extraction, and distribution of data as related to the operations of CL and Basis Needs Initiatives in various data information systems.
• Manages mass communications and event management.

Job Element # 4: Training and Supervision of Student Workers

• Train, supervise, and track work schedules of hourly employees in accordance with departmental and institutional policies and procedures.
• Maintain and develop training processes and manuals.
• Provide guidance and leadership to student workers to ensure compliance with operational standards.
• Manage employee contracts and requisitions as needed.

Job Element # 5: Miscellaneous Responsibilities

• Travel among main campuses and learning centers for meetings, conferences, and workshops.
• Travel to area merchants to pick up supplies, goods, and services.
• Travel offsite to administer and assist with CL programs and events, including graduations, trainings, workshops, year-end departmental, and student banquets and promotional events.
• Maintain social media account in absence of CL, or student worker. Other duties as assigned.

Minimum Qualifications

• Graduation from high school or equivalent education
• Previous customer service experience and working with diverse groups.

Starting salary: $14 hourly
Exempt
No
Full-Time Equivalent
48.8%
Required Attachment(s)
To be considered for this position, please upload the following documents to your application:

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

NSHE - INTERNAL APPLICANTS PLEASE NOTE
CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59pm the day prior to the position close date.
Posting Close Date
06/30/2023
Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.
All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
Schedules are subject to change based on organizational needs.
CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.
About Us
The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.
The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.jeid-5f1df876d73a634f8f73538ce6fc4cb1