JOB
The Music Department at the College of Saint Benedict and Saint John's University invite applications for a full-time (.92 FTE), benefit eligible position of Department Coordinator.The Department Coordinator assists the Chair of the Music Department in the Chair's administrative duties and provides office support for other faculty members in the CSB and SJU Music Department. This individual is responsible for supervising and maintaining reliable student staff and procedures for the successful operation of the Music Department offices on both campuses. This individual spends equal time on both campuses. This position requires regular, in-person availability Monday-Friday. The Department Coordinator plays a critical role in the success of the department by assisting the department chair, faculty, and students in various capacities. These responsibilities generally include office management, communication and event support, budgeting, and supervision of student employees. These individual coordinates departmental performances, music scholarship auditions, admissions and recruiting events, and the department’s exhibition booth for a three-day MMEA Conference in Minneapolis each February. In addition, this individual assists faculty with the logistics of special programs and events such as Scholarship and Creativity Day, all state summer music programs, American Choral Directors Association (ACDA) Summer Dialogue, and other conferences/workshops.Institutional Inclusion Visioning StatementThe College of Saint Benedict (CSB) and Saint John’s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.CSB and SJU offer competitive salaries and a comprehensive benefits program. For further information regarding CSB and SJU, see http://www.csbsju.edu/about.
EXAMPLE OF DUTIES
Office Management DutiesRecruit, hire, train, schedule, and supervise student employees for the Music department.Submit maintenance requests for the department; schedule instrument maintenance/piano tunings with external contractors.Maintain and facilitate key control for department offices and practice rooms.Coordinate and maintain inviting departmental spaces for department offices. Maintain data storage for the department.Coordinate mail and orders for the department.Purchase, monitor, and maintain each department’s office tools and supplies as needed.Communicate and coordinate with other campus personnel and offices as needed.Prepare new faculty members’ offices for their arrival, ensure new faculty members have all the necessary supplies in their office before the start of the academic year.Communications and Event SupportSchedule and plan events for the department.Update and maintain department website and social media platforms.Coordinate scheduling of travel, accommodations, and public events for visiting guests, and conferences sponsored by the department.Annual Fine Arts Scholarship Process ManagementCoordinate work with Admissions, Financial Aid and the Art and Theater Departments.Maintain complete and accurate applicant records for faculty review.Organize in-person auditions for applicants (when requested), including accompanists, scholarship committees, and room reservations.Close out scholarship process, including applicant follow up and scholarship award communication with Financial Aid.Monitor scholarship award compliance throughout the academic year.BudgetingManage the department’s budget, including: Provide timely updates of department budget status to department Chair.Research and purchase office items, music and instruments.Allocate P-card purchases and reconcile statements.Place and manage orders and expenditures.Ensure supporting documentation of receipts are collected in accordance with the reimbursement and travel guidelines.
SUPPLEMENTAL INFORMATION
Applications are accepted online by clicking on "Apply". Candidates are asked to complete the application form and submit a cover letter and resume. If you require an accommodation to participate in the CSB and SJU hiring process, please contact Human Resources at (320) 363-5501 or employment@csbsju.edu. It is the policy of CSB and SJU to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check. The College of Saint Benedict and Saint John's University also utilizes E-Verify as part of its onboarding process to confirm work authorization. The College of Saint Benedict and Saint John's University are Affirmative Action/Equal Opportunity Employers.