STATUS : Full Time- 35 hours per week

DIVISION : Business Services

REPORTS TO : Director of Business Services and VP of Finance

SUPERVISES : N / A

FLSA STATUS : Non-Exempt

Position Description

The Business Services Coordinator position is responsible for various accounting and administrative duties in Business Services and Finance.

This position will act primarily as the office coordinator and will provide additional support for purchasing, accounts receivable, collections and the Business Services and Finance management staff.

Position Accountabilities and Essential Functions

• Provide excellent customer service to students, parents, staff and faculty in person, or via phone, text or email;
• Receipt payments to student accounts and all incoming cash to the college (donations, gifts, third party payments, etc.);
• Support the management staff of the department with special projects and tasks as needed;
• Complete administrative tasks such as completing office forms, organizing files, draft / edit letters and set meeting appointments;
• Processes the daily sales reports from the Bookstore and Imaging Center and reconciles them to the system;
• Tracks and enters all New Vendor requests;
• Assists with the College’s collections efforts as the Student Accounts role needs;
• Distributes student refunds, reimbursements, and payroll checks; assists with unclaimed property escheatment processes;
• Prepares and mails Non-Sufficient Funds notifications when needed to customers;
• Rent and distribute locks for College owned lockers; prepare monthly account reconciliations; rotate locks on lockers annually;
• Cross-trained in Student Accounts functions; answering invoicing questions and sending monthly statements;

Perform additional duties as required.

Qualifications and Experience

• Bachelor’s Degree in accounting, business administration or related area preferred; or equivalent combination of education and work experience;
• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level;
• Excellent communication, interpersonal and problem solving skills;
• Ability to handle confidential information with discretion and professionalism;
• Excellent organizational skills and the ability to handle multiple priorities;
• Ability to work effectively with a diverse faculty, staff and student population.

The employee is occasionally exposed to outside weather conditions.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this Job, the employee is regularly required to maintain a stationary position, use a computer and other office equipment, and communicate effectively in person, by phone, and virtually.

Frequent interaction with others, including staff, faculty, students and third parties is required. The employee may occasionally be required to move files or other objects weighing up to 25 pounds, including from low and high places.

The ability to move around within the office and between buildings on campus, attend off-site meetings and events, and travel between Ford Campus site to Taubman Center site are required.

CCS will make reasonable accommodations that will allow individuals with disabilities to perform the essential functions.

About CCS

College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success.

CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools.

The College currently enrolls more than 1,400 undergraduate and graduate students, approximately 7% of whom are international students from more than 30 countries.

CCS offers a Bachelor of Fine Arts in 13 majors : Advertising, Communication Design, Entertainment Arts : Animation, Concept Design, Game, Fashion Design, Film, Illustration, Interdisciplinary Art Design, Interior Design, Photography, Product Design, Studio Art & Crafts, and Transportation Design and an Art Education Teacher Certification program.

It also offers a Master of Arts and a Master of Fine Arts in four majors : Art Education, Color and Materials Design, Interdisciplinary Design Studies, Transportation Design, and User Experience Design.

To apply

Applicants are encouraged to apply immediately. The search will close when a suitable candidate is hired. Interested candidates should submit the following in PDF format : Resume and a letter of application should be submitted to : hr@collegeforcreativestudies.edu

CCS website : http : / / www.collegeforcreativestudies.edu /

The College for Creative Studies, a leading college of art and design, represents a community composed of individuals with many perspectives, personal experiences, values, identities and worldviews and we value the diversity this brings to our organization.

CCS is an Equal Opportunity Employer committed to a diverse and inclusive workforce. We consider applicants for all positions without regard to age, race, color, national origin, religion, sex, sexual orientation, gender identity, marital or veteran status, disability or any other legally protected status.

The College for Creative Studies subscribes to the principle of equal opportunity in its employment, admissions and educational practices and strives to provide an environment and workplace free from unlawful harassment or discrimination.

Diversity, Equity and Inclusion are part of our Core Institutional Values and we encourage applications from all individuals.

Last updated : 2024-05-24