A growing construction/service company in Union City, CA is looking for a full-time Payroll & HR Specialist (Bi-lingual required) to join our team. The position requires ability to multi-task and work well in a fast-paced environment while having a positive and friendly attitude. The candidate needs to be professional, detail-oriented and very knowledgeable with processing payroll, QuickBooks and California Labor Laws. Previous experience working in the construction industry and experience with ADP payroll programs preferred.

Responsibilities:

Payroll:

• Collect timesheets and work orders from hourly employees.
• Maintain and manage employee time and attendance records.
• Responsible for processing the bi-weekly payroll accurately and on time.
• Record payroll information in Quickbooks.
• Maintain vacation and absence records.
• Perform payroll analysis as required.
• Handle payroll inquiries and discrepancies.
• Ensure accurate/timely payment of payroll taxes and other withholdings (remitted by ADP).
• Prepare certified payroll reports on prevailing wage projects as needed.
• Review and improve payroll policies and procedures
• Support all internal and external audits related to payroll
• Interpret new legislation impacting payroll and implement as needed.
• Initiate and organize new efforts as required for a growing business
• Other duties as needed

Benefits Administration:

• Collaborate with insurance providers and benefits broker on benefit process and renewals, including attending open enrollment meetings.
• Assist in administering employee benefits programs.
• Provide information to employees regarding benefits and address inquiries.
• Ensure payroll benefit deductions are accurate and processed correctly with payroll.

Human Resources:

• Regularly interpret and maintain all company policies and procedures.
• Ensure company and its employees are in compliance with federal, state and local employment laws, which will require an on-going commitment to continuing education and familiarity with changes in labor laws and regulations
• Partner with all levels of management and employees to communicate various HR procedures in compliance with company policy and employment law
• Act as a point of contact for managers, and provides support in regards to employee relations issues, inquiries, and complaints.
• Conduct internal investigations which involve employee relations issues, and provides guidance and recommendations for resolution
• Assist managers with the hiring process for job openings, including external job postings, and scheduling interviews
• Conduct the onboarding process for new employees and ensures new hires are set up in ADP.
• Compile Separation paperwork, conducts exit interviews, updates HRIS system and provides carrier notification and COBRA notification to third party administrator of terminations
• Manage all LOA, FMLA/CFRA, PDL and PFL
• Responsible for maintaining and updating the Employee Handbook on an annual basis.
• Knowledge of ACA regulations and compliance requirements.
• Maintain accurate and up-to-date employee records.
• Ensure confidentiality and security of employee information at all times.

Qualifications:

• 5 years in Payroll Administration
• 5 years in Human Resources Management
• 3 years QuickBooks experience
• Bi-lingual in English/Spanish is required
• BA/BS in accounting or similar field
• Knowledge of QuickBooks and ADP Workforce Now
• Certified Payroll Professional designation preferred, but not required
• Strong accounting, reconciliation, and analytical skills with excellent attention to detail
• Knowledge of applicable local, state and federal rules and laws
• Demonstrated high level of confidentiality and discretion
• Self-starter attitude
• Strong interpersonal, verbal and written communication skills
• Excellent organizational, analytical, time-management and multi-tasking skills
• Proficient in Microsoft Office, specifically Excel and Word
• Tech savvy
• Punctual
• Enjoys interacting with people
• Good organizational skills
• Demonstrate professionalism and confidence

Benefits:

• Medical, dental and vision benefits, life insurance and long-term disability
• Vacation and sick benefits
• 401K match
• Office lunches and BBQs
• Work from home one day a week

Compensation:

• Dependent on experience

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• Office

Experience:

• human resources: 5 years (Required)
• payroll: 5 years (Required)

Language:

• Spanish (Required)

Ability to Relocate:

• Union City, CA 94587: Relocate before starting work (Required)

Work Location: In person