Coconino County is Hiring a Public Service Specialist- Clerk of Superior Court (0524) Near Flagstaff, AZ
At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level. Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.(Illustrative Only)
Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
Prepares reports and maintains records
Receives, sorts, files and retrieves forms, correspondence and documents
Updates, checks and completes records, forms and documents
Verifies discrepancies and makes corrections
Researches records and disburses information
Establishes and maintains complex filing systems
Schedules, gathers materials and prepares agenda for various meetings
Takes and transcribes minutes of meetings and other proceedings
Maintains control and assures availability of files and other materials
Establishes and maintains complex filing systems
Answers questions requiring knowledge of departmental rules and procedures
Exercises discretion and judgment on minor administrative decisions
Processes and distributes confidential and sensitive documents
May maintain department budget accounting records
May answer and route incoming phone calls
Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing. Three years' experience in performing clerical or administrative work within subject area; OR Associate's degree and two years' experience in performing clerical or administrative work within subject area; OR Bachelor's degree and one year experience in performing clerical or administrative work within the subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. This position is non-exempt from overtime.This position is safety sensitive.
Considerable knowledge of:
Business English, spelling and arithmetic, punctuation and grammar
Office practices and procedures
Skill in:
Use of computer systems, Microsoft Suite, and other office machines
Report preparation
Ability to:
Compose correspondence dealing with technical and complex matters
Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
Prioritize, plan and carry out assignments
Work safely and support the culture of workplace safety
Establish and maintain effective working relationships with employees, other agencies and the public
Follow written and verbal instructions
Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.