Central Office Administrative Assistant

Monday – Friday 12 Month Position
Salary Commensurate with Experience

Reports to: Superintendent

Job Description:
Perform complex duties as a confidential administrative aide to the Superintendent, Business and Operations Departments.

Essential Functions and Responsibilities:

Central Office Assistant:

• Make all necessary arrangements for travel and conference for Superintendent.
• Assist in preparing and distributing a variety of documents, including but not limited to letters, memos, emails, acknowledgements, notices, forms, and reports.
• Maintain official files and retrieval systems of the Board and Personnel.
• Act as District’s FOIA/PERRA Coordinator.
• Coordinate District Back to School Breakfast. Compile employee packets and distribute. Collect, sort, and implement changes returned.
• Coordinate District End of Year Luncheon. Maintain employee years of service, ordering necessary awards, compile perfect attendance awards.

Accounts Payable & Business Tasks:

• Process some purchase orders, accounts receivable billings and accounts payable batches for the district.
• Act as the point of contact for District 105/105c School of Choice Applications.
• Responsible for bi-annual notification of Schools of Choice information to local newspaper.
• Act as the point of contact for District Student Release requests. Maintain communication between resident district and desired district.
• Order and maintain all office supplies, break room supplies and yearly paper order for District.
• Reconcile district credit cards.
• Prepare petty cash, gate cash box, activity funds, and deposits as needed.

Payroll:

• Collect and prep bi-weekly payroll timesheets for the district and forward them to KRESA.
• Work with High School to ensure coaching contracts are processed for payment.
• Prepare annual extra-duty contracts with input from building principals.
• Prepare transportation routes average time spreadsheet annually.
• Process bi-weekly payroll timesheets for District’s EDUStaff employees. Maintain EDUStaff on-line portal, reviewing and approving all new subs for the district. Communicate available subs to building secretaries.
• Maintain payroll records and accounts to ensure wages are distributed in accordance with District’s master schedule/job duties.
• Process ACA payroll files, uploading to SET SEG for compliance and tracking.
• Keep records of benefit plan participation, insurance and pension plans, personnel transactions such as new hires, promotions, transfers, performance reviews and terminations and employee statistics for government reporting.
• Onboard new hires, reviewing contracts, retirement options, benefit selections with new staff.
• Maintain Highly Qualified reports relating to teacher and instructional paraprofessional certification.
• Maintain Teacher and Bus Driver seniority lists.
• District Liaison for CHRISS (Fingerprints)
• Enter all new employees in EFP, coordinate with supervisors on hiring dates and information.

Knowledge, Skills and Abilities Required or Preferred:

• Bachelor’s degree in accounting/finance or Associate’s degree with commensurate experience preferred. Non-degree and prior experience will be considered.
• Familiarity with school fund accounting procedures and systems preferred.
• Demonstrate aptitude and ability for successful performance of the functions listed.
• Outstanding skills at using technology and Microsoft Office Suite appropriately and efficiently.
• Knowledge of PowerSchool, OnBase Document Retrieval/Workflow, EFP Financial and Human Resource System, preferred.
• Skilled in effective professional oral and written communication with a high degree of accuracy.
• Ability to maintain strict confidentiality. Nothing discussed or shared within central office is to be discussed or shared outside of central office, unless requested by the Superintendent.
• Ability to work both independently and cooperatively, and willingness to work with others as a team.

If interested, please submit the following information:

• Cover Letter
• Resume
• Three letters of reference/recommendation

Accepting online information only - please send above resume package to:

doug.newington@csschools.net

Job Type: Full-time

Pay: $17.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person