As THE leader in transit technology, Clever Devices' vision is to make meaningful contributions to worldwide mobility. Our goal is to be the leading provider of exciting technology that improves the quality of mobility in communities around the world. We are continuing to grow and are looking for a Associate to join our team. 

While this position is a hybrid position requiring 2 days per week in the office, we may consider remote employment based on a number of factors including candidate location.

The Proposals Associate assists the proposal team in preparing each proposal from conception through submission by determining the proposal layout, gathering, analyzing and formatting information, writing drafts, coordinating meetings, and seeking the appropriate approval for content. The Proposals Associate needs to become familiar with all the requirements of the customer’s RFP/RFI, and ensure that all requirements are being addressed by the proposal team. The Proposals Associate will support the proposal activity by working with the assigned Proposal Writer and the Proposal Specialist to complete all necessary tasks for each proposal. The Proposals Associate will coordinate and support the proposal review process with the sales, project management and systems engineering organizations. Ultimately, the Proposals Associate will understand and review the entire proposal package, and assist with preparation, printing, and assembly.

Primary Responsibilities:

• Reading and studying Requests for Proposal (RFPs), attending bid-board and strategy meetings, and creating a list of key items that require a response
• Prepares relevant proposal information by updating library content and participates in meetings to advance the proposal as required
• Assists the Proposal Writer in reviewing and outlining the proposal to meet the RFP requirements and ensures the proposal clearly addresses the evaluation criteria, special requirements, and complying with all the specifications within the RFP
• Coordinates meetings and collects input from subject matter experts for information, including project scope, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation
• Reviews all RFP documents and addenda to capture impact to the requirements
• Comes up with questions to submit to the agency for each RFP to clarify requirements
• Participates in all aspects of the proposal process including analyzing RFP/RFQ requirements, writing non-technical portions, editing and organization of materials and ensuring compliance with Clever Devices’ corporate standards as well as participating in debriefs
• Participates in pricing discussions and meetings
• Assists the Proposal Specialist in maintaining and updating library content and tracking sheets
• Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases
• Performs quality control reviews of proposal documents and assists in final printing, production, and shipment

Skills Required:

• Strong organizational skills
• Strong project management skills and ability to meet deadlines in a comprehensive manner; ability to handle multiple tasks and prioritize
• Excellent computer skills including working knowledge of Microsoft Office Suite: Word, Project, Visio, Outlook, Excel, PowerPoint, as well as ability to learn new software programs
• Exceptional written, presentation, interpersonal and communications skills
• Creative problem solving

The compensation range posted for this position represents the anticipated minimum and maximum compensation for this position based upon a good faith and reasonable estimate. The exact compensation offered will depend on several factors such as the candidate’s experience, skills, training, education and/or physical location; internal equity; and, budget.

In addition, Clever Devices Ltd. offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and time off, and many others, depending on the level and position offered. Many of these benefits are subsidized or fully paid for by the company.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice based on business need.