SUMMARY This is a moderately complex position dealing with the public as well as court personnel and other agencies. The applicant must work well under stress, able to handle frequent interruptions, maintain proper courtroom etiquette and demonstrate discretion.

Heavy computer work, technical skills, and the ability to multitask are essential to completing daily tasks. Maintains good communication and organizational skills with co-workers and management team.

Flexibility in work schedule is also required to cover a rotating first appearance duty schedule that pays an extra $2.00 per hour when working a first appearance shift as assigned (note : this extra premium in pay is not reflected in the wage posted here).

Must adhere to Clerk of the Circuit Court and County Comptroller policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES Works in the Clerk’s Case Maintenance System (CMS) Benchmark to Initiate and maintain court case records.

Processes case filings by electronic filing received through the state E-Filing Portal, paper documents or other sources.

Performs work in various queues in the CMS, as required by established and timeliness procedures or as directed by supervisory staff.

Prepares for and attends court hearings, enters all appropriate information on forms, takes minutes, marks and controls evidence, swears in witnesses, manages jury panel attendance, and performs other courtroom duties as required.

Prepares and disposes of cases and documents received from court, U.S. mail, in-person, or via e-file. Assures proper execution and notification as required by procedure to other agencies.

Reviews and redacts both sensitive and confidential case information prior to public view in accordance with the Florida Rules of Judicial Administration 2.

420 and in support of the Supreme Court security matrix. Assists the public as well as court personnel by phone, in person at the counter, in court, and researches case records to provide information.

Flexibility in work schedule is necessary if required to work overtime or flextime, evenings, weekends or holidays depending on court scheduling of trials.

Other duties may be assigned.

OTHER SKILLS AND ABILITIES Experience using Windows based applications and the ability to use the latest office automation technology.

Ability to pass a typing test with results of at least 35 correct words per minute. Superior communication and organizational skills are required;

ability to apply initiative and sound judgment to work is also necessary for this position. Excellent penmanship is also required, since most of the work performed is handwritten and must be legible to others.

The qualified candidate must work cooperatively as a member of a team and work well under pressure. Foster an environment of continuous improvement, accept responsibility for the quality, quantity and timeliness of work.

Seek answers to issues that are not understood and possess the ability to own your behavior and foster the highest level of ethical conduct and promote an atmosphere of transparency, accountability and confidentiality in actions and behavior.

Comply with all the Clerk's policies.

EDUCATION and / or EXPERIENCE High school diploma or GED and at least one year (1) of recent and relevant experience that demonstrates the ability to apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment and in a legal setting.

In addition, at least one (1) year customer service experience.

COMPUTER SKILLS Computer literacy which includes data entry, and is not limited to proficiency in Microsoft Windows.

LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.

Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS A valid Florida Driver's License or Florida Identification is required for the hiring process.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit;

use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to walk and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and / or move up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Typical office clerical environment.

Routine maintenance duties will be required when operating office equipment. The noise level in the work environment is usually moderate.

BENEFITS Employee Health Center Insured employees are eligible for free health care and prescription services under the county health care plan.

Medical - Dental - Prescription Card - Vision Plan Single and Dependent Plans are offered. Life Insurance Policy Employer-paid life insurance policy.

Supplemental plans are also available during the County's open enrollment period. Short Term Disability Offering both Group Policy Premium and Individual Policies.

This is an employee contributed program. Long Term Disability Limited to employee coverage. This is an employee contributed program.

Paid Time Off 6.15 hours are earned per pay period. Earned time off can be used after 30-days of service. PTO is based on length of service and increases after 5 years of service.

Holidays Employees observe 11 paid holidays each year.

The Charlotte County Clerk of Court is an equal opportunity employer. This is a Temp to Perm position which serves a 90-day introductory period under the management of a recruitment firm contracted by this office.

Non-Exempt Full-Time - $33,280.00 Annually.

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Last updated : 2024-05-22