JOB SUMMARY 

This entry-level accounting position works in the Accounts Payable/Disbursements section of Clerk’s Accounting. It enters, reviews and/or audits accounts payable vendor invoices, employee expense reimbursement requests, and court – related disbursements related to the Clerk’s role as Clerk of the Circuit Court.

CORE COMPETENCIES 

• Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service. 
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations. 
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

JOB COMPETENCIES

• Knowledge of laws, procedures, policies, and/or rules of assigned work unit/functional area.
• Knowledge of basic accounting principles (GAAP), practices, procedures, methods, and theory.
• Skilled at communicating effectively using verbal and written communication.
• Ability to handle restricted, sensitive and confidential information.
• Ability to read, comprehend, and apply policies and procedures.
• Ability to prepare financial and statistical reports utilizing spreadsheets, charts, summaries and written narratives.
• Ability to use word-processing and spreadsheet software applications.
• Ability to make and verify mathematical calculations.
• Ability to move between tasks quickly or adapt to rapidly changing priorities.
• Ability to post, balance and reconcile financial accounts and records.
• Skilled at entering (keying) data into an automated computer system. 
• Skilled at performing detailed reviews of data entered into a financial system against an imaged document.
• Skilled at organizing documents.
• Knowledge of the Oracle Cloud Financials application. 
• Knowledge of the OnBase document management system. 

REPRESENTATIVE DUTIES 

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below. 

• Reconciles accounting records.
• Prepares accounting and fiscal reports, statements, and summaries.
• Posts transactions and prepares journal entries.
• Inspects, reviews and/or maintains complex accounting/financial documents in compliance with agency and/or departmental rules and procedures.
• Performs audit review to ensure data entry accuracy of transactions.
• Processes fund transfers through the bank’s web portal, OnBase and Oracle.
• Provides training as requested.
• Communicates with departments, management, or suppliers (vendors) as needed to resolve errors, requests, inquiries and concerns.
• Uploads invoices and supporting documentation from OnBase queues and mailboxes.
• Enters invoices and employee expense reports into Oracle Payables accurately and efficiently.
• Matches invoices to purchase orders (PO) and receipts. Verify accounting strings. Review PO’s, receipts and invoices in the Oracle Procurement Module.
• Process direct payments. Verify signatures, backup documentation, and accounting strings.
• Reviews court orders for disbursement of funds from trust and registry accounts; prepares necessary disbursement documents.
• Completes payment transmittals to various state and local government agencies as required by Florida Statutes, Administrative Orders and County Ordinances.
• Disburses funds from trust accounts.
• Generate required reports from Odyssey, OnBase, Oracle and other systems to verify remittances, funds available, and reconciliation of accounts.
• Performs reconciliation of trust and registry accounts prior to disbursement.
• Provides timely assistance to customers and other departments as needed. 
• Participates in team activities and department projects as requested. 
• Cross trains with other teams in the department as permitted.
• Performs other accounting duties as needed. 

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS 

 Graduation from High School or a GED certificate. *Experience and/or an Associate Degree or higher degree (in any field) is appreciated, but not required.

STARTING SALARY: $17.88 hourly/ $37,192 annually

Note:

• Hybrid work schedule may be available upon successful completion of training.
• Parking Stipend
• Monthly cash cafeteria benefit ($210)

PHYSICAL DEMANDS 

The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; may also require crouching, manual dexterity, hearing, kneeling, lifting, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking. 

WORK ENVIRONMENT 

Work is performed in performed in a dynamic environment that requires incumbent to be sensitive to change and responsive to changing goals, priorities, and needs. 

JOB CLASS 

 Classified - An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee. Classified employees obtain appeal rights upon successful completion of their initial probation. 

 Unclassified – At-will Employees who serve at the pleasure of the Clerk and do not have appeal rights should they be demoted, suspended, or terminated. 

CAREER PATH 

• Lead Accounting Technician 
• Senior Accounting Technician
• Accountant
• Lead Accountant
• Senior Accountant
• Accounting Manager 

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.