Job Purpose

The purpose of the Medical Records Clerk is to maintain patient medical records, following company policies and HIPAA guidelines.

Essential Job Functions

• Maintain confidentiality of medical records.
• Pull provider schedules daily, checking patient charts for current and accurate information. Request, collect, and scan required patient paperwork prior to patient appointments.
• Scans incoming paperwork according to providers assigned.
• Required to email provider team each day prior to 2pm with notification of outstanding reports including no shows, reschedules for scan, bx, etc.
• Updates Onco emr data base when needed.
• Scan information from such as progress notes, labs, pathology, imaging and correspondence into patient charts from hard copy charts received from storage.
• Releases information to requesting parties following established medical records policy and procedures. This task can be accomplished by mail, fax, or in person.
• Faxes physicians orders, sends records for outgoing referrals, answers incoming departmental phone calls, handles all in house request for records, etc.
• Performs other related duties as assigned or requested
• Must maintain proficiency in assigned outside facilities EMR.

Qualifications

 · Must possess strong attention to detail.

· Must be able to work well with co-workers and patients.

· Must be able to meet deadlines.

· Must be able to complete assignments with minimal supervision and in a timely manner.

· Must be able to understand and apply policies and procedures

· Must possess strong computer skills

Education/Experience

· Preferred Education: High school or equivalent

· Preferred experience: 6-12 Month (Medical Records)

Working conditions

This position works in a medical office setting but has no patient contact. This position also works in close proximity to medical personnel as well as other medical records clerks.

Physical requirements

This position requires sitting for extended periods of time. It also requires bending and squatting to retrieve medical records, as well as lifting heavy boxes of records.

Direct reports

This position is not a supervisory position.