ASTORIA SCHOOL DISTRICT 1C

JOB DESCRIPTION

JOB TITLE: Payroll and Benefits Specialist

REPORTS TO: Superintendent/Business Manager

EVALUATED BY: Superintendent/Business Manager

JOB SUMMARY

This position, under the supervision of the Business Manager, receives records and processes all data required to produce payroll checks and other duties as assigned.

This is a Confidential Personnel position and requires a working knowledge of basic bookkeeping and accounting procedures and the ability to complete the broad variety of payroll reports and answer questions that come from district staff relating to payroll and health insurance.

QUALIFICATIONS OF POSITION:

High School Diploma or equivalent as required by OAR 581-37-030, Oregon Department of Education

Must be 18 years of age

Must be able to pass a background check

Organizational skills and proficiency in oral and written communication skills

Ability to handle confidential information relating to students, staff or district patrons with complete security.

Conform to District policy regarding attendance and absences. Employee attendance must be adequate to perform the above listed essential job functions.

Ability to maintain clerical records and prepare simple reports.

Ability to learn and interpret rules, policies, laws and instructions.

Ability to perform required clerical work with accuracy and within established timelines.

Ability to operate a computer and use of a variety of software programs including spreadsheets

Ability to perform basic math computations accurately

Ability to meet and interact with the public and employees with tact, courtesy and discretion.

Ability to exercise independent judgement in the interrelation and application of standard practices and procedure

Ability to respond sensitively to questions and complaints from vendors, staff, and the public and maintain confidentiality of information

Ability to maintain eficient interdepartmental communications

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully an individual must be able to execute each requirement satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability needed for the position.

Receives monthly time sheets for all appropriate district employees.

Tracks overtime, vacations, personal and sick leave, and other variations from the regular work schedule.

Prepares data for various reports as required for federal and state agencies.

Receives and computes all payrolls, making necessary provisions for income taxes, retirement, health insurance and other authorized deductions.

Verifies all payroll amounts before and after checks are processed.

Answers staff questions on payroll deductions, health insurance, PERS, and the retirement process.

Assist district staff/retirees during open enrollment for health insurance.

Work with third party administrator to process employee retirement plans.

Prepare annual workers compensation report and participate in annual workers compensation audit.

Performs other related duties as assigned.

PREFERRED QUALIFICATIONS:

A minimum of an Associate's Degree in Business, Accounting, Human Resources or similar and/or previous payroll experience

Experience with federal and state tax regulations including electronic transmissions

Knowledge of bargaining units and agreements

Experience in public K-12 office setting

Salary: $55,796-$59,503 (depending on experience)

Calendar: 260 days per year

Full Time - District Position

Start Date: May 1, 2024

CLOSING DATE: Open Until Filled

FOR INFORMATION CONTACT:

Mindy Landwehr

Phone: 503-325-6441

Email: mlandwehr@astoria.k12.or.us

ONLINE APPLICATION SUBMIT:

Note: Application must include the following (via upload to TalentEd Recruit & Hire)

Cover Letter

Resume

Two current letters of recommendation

TalentEd Recruit & Hire

www.astoria.k12.or.us