CLACKAMAS COUNTY CHILDREN'S COMMISSION, INC.

EDUCATION SERVICES MANAGER

GENERAL OBJECTIVE:

Provide overall supervision of Education, Disabilities and Mental Health services for the Early Head Start and Head Start center-based programs in accordance with Federal Performance Standards, Oregon Pre-Kindergarten regulations, and Oregon Office of Childcare regulations; support the integration of component services across the agency; and ensure that high-quality direct services in Education, Mental Health and Disabilities areas are provided to all center-based children and families.

REPORTS TO: Child Development Services Director

SUPERVISES: Education Supervisors, Mental Health Specialists

CLASSIFICATION: Exempt, Management, Non-Represented

PAY GRADE:JJ

ESSENTIAL FUNCTIONS:

Component Oversight

• Provide overall supervision and coordination of birth to five, center-based services in accordance with Federal Performance Standards, Oregon Pre-Kindergarten regulations, Oregon Office of Childcare regulations, and the Agency’s Strategic Plan.
• Work with the Child Development Services Director in overall component planning, problem solving, policy development, personnel issues, and decision-making.
• Manage and lead Education Supervisors and Mental Health Specialists.
• Ensure the health and safety of children through management of active supervision, zoning, and accident/injury prevention and exposure systems (this includes: positive guidance, head counting, adult to child ratio, zoning, child incident reporting and notification, etc.).
• Ensure service integration between Education, Disabilities and Mental Health services at the center level.
• Actively participate as a member of the Management Team to support the integration of component services across the Agency.
• Promote service integration with external service providers, to include Clackamas Education Service District (CESD).
• Implement internal and external referral and consultation systems for children and families who are in need of Disabilities and/or Mental Health supports.
• Ensure implementation of case management meetings (client review meetings, IFSP meetings, CESD consultation meetings, etc.) with staff regarding child and family needs.
• Work collaboratively with Component Managers to ensure regular, ongoing communication and effective, cross-component service delivery.
• Ensure implementation of Agency’s research-based curriculum and create model lesson plans that are data-driven, child-centered, and build on children’s interests and need.
• Coordinate inclusive educational activities and learning opportunities for continuity across centers and programs.
• Ensure system of child attendance recording, tracking, monitoring and follow-up is implemented across all center-based classrooms. Use ongoing child attendance data to inform continuous improvement in absenteeism rates and school readiness/child outcomes.
• Use program and child data to develop and conduct effective training and professional development activities for education staff in coordination with other Agency components.
• Coordinate supportive systems for inter-agency, external agency, and public school’s transitions.
• Ensure that child files, forms, and records are accurately completed within allotted timelines to document and track family/child needs and services provided (in both paper and electronic formats).
• In collaboration with Child Development Services Director, oversee setup of classrooms and ensure that component furniture, materials, equipment, and supplies meet Agency needs.

• Support Circle of Security in the Classroom (COS-C) coaching and training to assigned center staff.
• Conduct regular site visits to monitor child safety, learning environments, staff-child interactions, curriculum implementation, and child assessment activities.
• Oversee completion of structured classroom observations, to include: CLASS, TPOT, TPITOS, and curriculum fidelity checklists.
• Contribute to the development and implementation of Annual Practice Based Coaching plan, in coordination with Program Professional Development Manager.
• Assist in individualized child placement (enrollment) in coordination with appropriate stakeholders.
• Strengthen rapport with local agencies through on-going communication and participation in community meetings and events.
• Oversee the continuation of the School Readiness Committee; develop annual Agency School Readiness Goals.
• Maintain complete and accurate records, to include completion of Component Task List items.

Personnel Management

• Effectively and efficiently manage direct reports while modeling strong leadership skills.

• Develop and execute an Annual Component Learning Plan for the component. Facilitate the development and implementation of component specific trainings; provide trainings as requested.
• Engage in, encourage, and support professional development opportunities in keeping with the organizational structure.
• Plan and facilitate regular component team meetings.
• Facilitate resolution of conflicts.
• Work with the Human Resources department and Child Development Services Director to plan/implement staffing assignments.

Reporting

• Compile and submit reports as scheduled and/or requested by the Child Development Services Director.
• Ensure completion of child assessment ratings for each center-based classroom, 3 times per year, as scheduled. Analyze and present child outcomes data on a quarterly basis to Management Team and governing bodies.
• Ensure implementation of Annual Data Monitoring Plan schedule of monitoring and data review for respective components.
• Ensure completion of the Manage by Information reporting requirements on a monthly basis.
• Ensure completion of the annual Self-Assessment and Strategic Plan activities for assigned components.

ADDITIONAL EXPECTATIONS:

Program Participation and Team Member:

• Arrive to work on time; punctually attend and actively participate in all required activities, meetings, and trainings
• Be a respectful, cooperative, and reliable team member and participant in program activities
• Project a professional work image, both in dress and manner
• Be familiar with, and adhere to, position-related policies and procedures as well as the program’s overarching objectives
• Follow Agency policy/procedure for reporting and documenting suspected child abuse and/or neglect

Code of Conduct:

Perform all work in compliance with the Clackamas County Children’s Commission Code of Conduct

Confidentiality:

Respect and maintain confidentiality of information regarding enrolled children and families, personnel issues, and other program operations as appropriate

Training:

In consultation with supervisor, develop professional work goals and training plan. Participate in training as requested

JOB QUALIFICATIONS:

Education and Experience:

• Master’s degree in Early Childhood Education, Early Childhood Development, Human Development or related field strongly preferred; Bachelor’s degree required.
• Bilingual oral and written language skills in English and Spanish preferred.
• At least five years of work experience in Head Start and/or Early Head Start strongly preferred; minimum of three years of experience in the field of early childhood required.
• At least three years’ professional leadership/management and supervisory experience required; Head Start and Early Head Start leadership experience strongly preferred.
• Knowledge of State licensing requirements and/or Federal Performance Standards strongly preferred.
• Experience working with children and adults from diverse populations required.

Skills and Abilities

• Excellent oral and written communication skills
• Intermediate computer skills, including MS Office Suite
• Ability to effectively use a variety of child file databases
• Leadership ability in the area of planning, organizing and implementing component design
• Ability to work cooperatively as a member of a team
• Ability to positively interact with families of various cultural and socio-economic backgrounds
• Ability to possess and maintain a valid driver’s license and insured vehicle available for use on the job (or have alternative transportation)
• Ability to possess and maintain compliance with State of Oregon Criminal Background Registry
• Ability to possess and maintain current Pediatric First Aid/CPR certification and Food Handler’s Card
• Sustained concentration and ability to handle multiple tasks often simultaneously
• Ability to direct and assess the performance of program supervisors and consultants
• Ability to handle highly stressful and sensitive situations in a professional manner
• Ability to interpret and implement complex policies and regulations
• Ability to work independently and maintain professional boundaries and confidentiality
• Ability to exercise tact and discretion in all employee interactions
• Strong organization and time management skills, ability to meet tight deadlines

• Ability to determine and prioritize demanding workload while being flexible to emergent/unplanned needs and situations
• Significant decision making and problem solving in many areas including the allocation of resources to program components, supervisory issues, scheduling and provision of service delivery

Working Conditions:

• Primarily office environment
• Frequent computer use
• Frequent sitting for long periods using computer keyboard, telephone and other office machines
• Occasional standing to file documents, make copies, faxing etc.
• Occasional lifting up to 50 pounds, stooping, bending standing and reaching
• Frequent work with physically active children ages zero to five
• Moderate driving required