The purpose of this classification is to perform managerial and administrative work functions associated with the directing of activities of the Construction, Facilities, and Grounds Department. Work includes providing maintenance supervision, technical support, and energy management for all city facilities and buildings. Work is performed with wide latitude for independent judgment and action and is reviewed by the Executive Director of Construction, Facilities, and Grounds.

The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions within this classification but are determined by the normal requirements for the particular position.

Supervises, directs and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals.

Works with the Executive Director of CFG to develop and establish divisional goals, objectives, policies and procedures to ensure compliance with state and federal guidelines; plans and organizes departmental projects and workload; assigns work; develops employee work schedules to provide adequate coverage; monitors and reviews status of work activities.

Oversees daily activities of personnel engaged in maintenance and repair of city facilities and buildings; reviews and approves leave time; delegates assignments to subordinate best qualified to perform task; reviews work for accuracy and completeness.

Schedules preventative maintenance on all building related mechanical equipment including but not limited to: air conditioning units, chillers, generators, elevators, mechanical filing systems, gas and electric heaters, and boilers located throughout the city.

Directs and oversees design of electrical circuits, motor control circuits, and data collection systems.

Monitors heating and cooling system operations via computer; programs data collection and control routines; creates graphic and text control screens to facilitate computer operation by others; enters all information into the data collection system.

Troubleshoots problems involving motor controls, HVAC controls, electrical circuits, pneumatic systems, and computer support equipment; reads applicable blueprints, performance data, and specifications to locate or diagnose problem.

Instructs employees on effective troubleshooting methods and efficient repair techniques to minimize system down time and diminish inconvenience to those affected.

Oversees testing of component parts, circuitry, machinery, equipment, and related systems for proper operation.

Oversees calibration of various instruments and equipment to include flow, temperature, pressure, conductivity, recorder, process valves, sensors, and pumps, to ensure accurate readings.

Oversees the city’s property insurance program to include maintaining the building inventory, determining property values and establishing best means of loss control.

Inspects buildings/equipment to identify needed repairs; directs repair and maintenance work on air conditioning, heating, and other HVAC systems, parts and equipment.

Oversees maintenance and repair of the airport runway lighting system at the Tuscaloosa Municipal Airport; follows Federal Aviation Administration (FAA) standards and the techniques taught through the certification program(s).

Renders technical assistance to specialized technicians performing maintenance and repair to equipment.

Supervises the removal of mechanical devices, electrical components, and plumbing fixtures to include valves, fans, and motors; repairs pneumatic systems.

Observes, implements, and adheres to all safety rules and regulations during operation of equipment and for personal/personnel safety.

Consults with supervisors, department heads, Mayor, council members, staff and other agency officials to review departmental operations, discuss problems, develop plans, coordinate activities, provide technical expertise, and receive advice/direction.

Estimates and tracks job costs; contacts vendors to discuss product quality, view demonstrations, approve product for use, and obtain pricing information; prepares requisitions for parts, materials, and equipment; makes recommendations to committees on special projects.

Coordinates and interacts with architects and engineers on all city related building projects.

Reviews contracts, construction drawings, and related specifications; reviews and inspects work performed and approves contractor pay requests.

Develops capital facility plans

Creates floor plan drawings of city buildings and indicates most efficient positioning of furniture.

Responds to questions, complaints, and requests for information from vendors, utilities, contractors, elected officials, general public, and employees.

Prepares annual operating budget and fiscal spending requirements; reviews/approves requisitions for equipment, materials, and supplies based on budget allocations and control guidelines; monitors expenditures for fiscal compliance.

Monitors inventory of supplies and equipment; orders and maintains sufficient amount to ensure adequate units are available to perform daily tasks.

Composes, prepares, reviews, and/or approves forms, logs, requests, records, reports, correspondence, and documents associated with daily responsibilities of this position; prepares and maintains administrative records and files.

Reviews all city power and gas utility invoices and makes recommendations as to the best rate structure as it applies to city buildings.

Supervises and assists in the development and implementation of short and long range goals and objectives, and in the development and implementation of departmental policies and procedures. 

Supervises, coordinates and evaluates the work of subordinate managers; schedules and attends staff meetings; supervises the development and implementation of staff training and safety programs. 

Assists the Executive Director of CFG in the development of the annual department budget; maintains budget controls; directs the purchasing of equipment, materials and supplies. 

Answers inquiries regarding departmental programs, operations and activities. 

Attends conferences and workshops; performs related work as required. 

Schedules and attends staff meetings. 

Interviews candidates for employment and recommends to Human Resource Department. 

Maintains a comprehensive, current knowledge and awareness of the methods, procedures and practices of facilities maintenance and operations.

Recommends policies and procedures that guide and support the provision of quality services by the Department. 

Incorporates continuous quality improvement principles in day-to-day activities. 

Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner. 

Must meet regular attendance requirements. 

Must be able to maintain good interpersonal relationships with staff, co-workers, and managers. 

Must be available for call out 24 hours a day.

Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.

Performs general/clerical tasks, which may include answering telephone calls, entering data into computer, making copies, sending/receiving faxes, filing documentation, or processing incoming/outgoing mail.

Performs other related duties as required.

Bachelor’s degree preferred; five years of progressively responsible experience in facilities management including mechanical, electrical, plumbing, and HVAC systems repair and maintenance or a related field; or any equivalent combination of experience, education, and/or training that provides the requisite knowledge, skills, and abilities for the job. Supervisory experience required. Must possess and maintain a valid driver’s license. Must possess or obtain certification in Freon recovery within one (1) year from date of hire. Must obtain and maintain Airfield Lighting Maintenance certification within two years of employment.

The following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification, but are determined by the normal requirements for the particular position.

PHYSICAL REQUIREMENTS: Must be able to operate a variety of automated office equipment including computer, printer, typewriter, calculator, copy and facsimile machines, telephone, and building maintenance related equipment including HVAC systems, computerized HVAC automation system, boilers, lighting controls, diagnostic instruments, ladders, mechanic, plumbing, and electrician tools, and motor vehicles. Physical demand requirements are at levels of those for moderate to heavy work.

DATA COMPREHENSION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things which may include blueprints, forms, reports, procedural manuals, and operational manuals.

INTERPERSONAL COMMUNICATION: Requires the ability to speak with and/or signal people to convey or exchange mechanics and electrical information, including giving/receiving assignments and/or directions to/from co-workers, assistants, managers, or supervisors as well as communicating with the general public.

LANGUAGE ABILITY: Requires ability to read a variety of electrical and mechanical documentation, directions, instructions, and methods and procedures. Requires the ability to write job related documentation and reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.

INTELLIGENCE: Requires the ability to learn and understand relatively complex mechanical, electrical, and HVAC system related principles and techniques, to understand departmental policies and procedures, to make independent judgments in absence of supervision, and to acquire and be able to expound on knowledge of topics related to primary occupation.

VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow verbal and written instructions.

NUMERICAL APTITUDE: Requires the ability to add and subtract, multiply and divide, calculate decimals and percentages, perform basic algebraic computations, and utilize basic geometry and trigonometry.

FORM/SPATIAL APTITUDE: Requires the ability to visually inspect items for proper length, width, and shape using job related equipment which may include calibrators, testing materials, drafting tools, diagnostic instruments, and other standard measuring devices.

MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using office equipment, mechanical and electrical equipment and to operate a motor vehicle.

MANUAL DEXTERITY: Requires the ability to handle a variety of items, mechanical, electrical, and plumbing equipment, office equipment, diagnostic instruments, lighting controls, motor vehicles, control knobs, switches, etc. Must have the ability to use one hand for twisting motion or turning motion while coordinating other hand with different activities. Must have average levels of eye/hand/foot coordination.

COLOR DIFFERENTIATION: Requires the ability to discern color.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with and relate to people beyond giving and receiving instructions. Must be able to adapt to and perform under moderate stress when confronted with an emergency.

PHYSICAL COMMUNICATION: Requires the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive nature of sounds by ear.