2 Legal Secretary Jobs in Santa Rosa, CA
City of Santa Rosa, CA is Hiring a Legal Secretary Near Santa Rosa, CA
The Position
The City of Santa Rosa is committed to building a workforce reflective of our community and establishing a lasting culture of equity and belonging within our organization. Our collective talents and expertise contribute to high-quality public services that support a vibrant, resilient, inclusive City for our community and visitors. We celebrate a diverse workforce and welcome all qualified candidates to apply.
$64,575 - $78,342 Annual Salary is currently under review.
THE BENEFITS OF CITY EMPLOYMENT:
- A 9/80 flexible work schedule
- 11 paid holidays annually, plus 1 to 3 'floating holidays' per year, depending on start date and years of service
- $500 annually for wellness
ABOUT THE POSITION:
- Skill in creating legal pleadings, legal file management, and working with state and federal court systems and their requirements for filing and serving documents, both electronically and over the counter.
- Experience and proficiency with legal calendaring and determination of deadline dates and alerts for legal events using a legal calendaring program.
- Excellent interpersonal skills and an effective collaborative style.
- Excellent verbal and written communication skills.
- Strong word processing skills, with experience using the Microsoft Office Suite and Adobe Professional.
- Effective and creative problem-solving skills.
The Santa Rosa City Attorney’s Office is comprised of highly skilled attorneys with significant public agency experience. It is a collegial and forward-looking office, highly regarded by local judges, the legal community, the City Council and City employees. The Office is committed to providing excellence in legal services and support for elected and appointed City officials, departments, boards, and commissions, as well as representing the City efficiently and effectively in litigation and administrative proceedings. The Office is integrally involved in shaping the future of the City and community of Santa Rosa. Teresa Stricker began as the City Attorney in November 2023 and reports directly to the City Council. Under her leadership, the Office is organized with the following complement of 16 budgeted positions:
- Chief Assistant City Attorney (1)
- Assistant City Attorney (6)
- Deputy City Attorney (1)
- Administrative Team:
- Office Administrator (1)
- Legal Secretary (3)
- Administrative Secretary (1)
- Paralegals (2)
HOW TO APPLY:
Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses, or responses such as "See Resume" can result in disqualification from the selection process.
ADDITIONAL REQUIREMENTS:
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.
SELECTION PROCESS:
Examples of Duties and Responsibilities
- transcribes a variety of correspondence, ordinances, resolutions, legal pleadings, agreements and various legal forms from dictating equipment, rough copy and abbreviated notes;
- uses a word processor to prepare, compose and assemble information into proper legal form from established procedures or general instructions;
- files legal papers with the proper court;
- calendars all court dates, legal deadlines, hearings, depositions, appointments and other significant dates;
- answers telephones and screens calls for attorneys;
- answers questions, provides information, and refers inquiries as appropriate;
- maintains schedules and calendars; sets up and maintains a variety of legal files such as litigation files, work files, and research files;
- maintains control over the flow of documents;
- interacts with other City departments to obtain or give information, forms or data;
- maintains tickler files;
- greets visitors and clients;
- opens, scans, logs, and distributes incoming mail;
- prepares financial claims and agreements;
- arranges meetings and conferences;
- checks legal citations for accuracy;
- and performs related duties as required.
Required Qualifications
Additional Information
Selection Process:
SANTA ROSA - A WONDERFUL CITY TO CALL HOME:
The City of Santa Rosa is nestled in the center of famous Sonoma Wine Country, located just 55 miles north of San Francisco and 30 miles east of the Pacific Ocean with a population of approximately 180,000. Santa Rosa serves as the County seat and the center of trade, government, commerce, and medical facilities for the North Bay. The surrounding area is home to over a hundred wineries and vineyards and many beautiful parks and recreational facilities, including golf courses. Santa Rosa is in the center of a nationally recognized cycling area. We boast many attractions associated with large cities, including a symphony, performing arts center, theater productions and internationally recognized restaurants, yet still retain the warmth and small town feel of decades past. Santa Rosa has been named one of the 50 greenest cities in the United States with one of the top five mid-sized downtowns in California.
The City of Santa Rosa is proud to be an equal opportunity workplace.
The City does not discriminate on the basis of disability in employment. Requests for reasonable accommodations needed to participate in the recruitment process may be made by submitting a Request for Reasonable Accommodation Form within five (5) business days of being noticed that an event requiring accommodation is occurring. You may also contact the Human Resources Department at (707) 543-3060 or jobs@srcity.org.
In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits.
This job classification is in Miscellaneous Unit 7, Technical. Please click HERE to be redirected to the City's benefits information page.
Job Summary
Full Time
$76k-97k (estimate)
05/23/2024
07/21/2024
The job skills required for Legal Secretary include Microsoft Office, Word Processing, Calendaring, Initiative, Written Communication, Adobe, etc. Having related job skills and expertise will give you an advantage when applying to be a Legal Secretary. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Legal Secretary. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Legal Secretary positions, which can be used as a reference in future career path planning. As a Legal Secretary, it can be promoted into senior positions as a Legal Secretary IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Legal Secretary. You can explore the career advancement for a Legal Secretary below and select your interested title to get hiring information.
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