JOB
The Administrative Specialist will primarily serve in an administrative role supporting City of Raleigh Dix Park staff team.This role works 25 hours per week as a Permanent Part-Time position and contributes to the Local Governmental Employees' Retirement System (LGERS) at a 6% employee contribution.The City of Raleigh is seeking an engaging and dynamic person that will be part of a team to provide administrative staff support of the future 308-acre Dorothea Dix Park located in Raleigh, North Carolina.The benefits of a great urban park are profound – improvements to physical, mental and emotional health, community health, health of our environment, and much more. Dix Park is essential to ensuring a livable and sustainable region for generations to come. Join the team and be a part of creating Dorothea Dix Park as a place for everyone – a transformative public space for community, wellness, play, celebration, and resilience that will enrich our quality of life in North Carolina. For further information about the Dix Park initiative please visit www.dixpark.org.
EXAMPLE OF DUTIES
Assist Dix Park operations by preparing contract documents and routing through proper channelsAnalyze and extract park data including visitor counts and program/event attendance.Assist with scheduling and preparation for meetings and events. This includes attending meetings to conduct meeting minutesProvide excellent customer service to park visitors in-person, over the phone, and by email. This role will primarily work at the Dix Park Visitor CenterAid in processing park-wide rental requests including indoor and outdoor locations.Maintain and order office supplies to support Dix Park operations including inventory, ordering, and organizing Manage Dix Park mail by sorting, processing, and distributing to appropriate staffProvide administrative support to the Dix Park Team including record keeping and data entry
SUPPLEMENTAL INFORMATION
Knowledge of: Customer service principles.Filing and record-keeping principles.Standard practices, methods and materials of assigned work.Skill In: Microsoft Office Suite (Word, Excel, PowerPoint)Organizing information with attention to detailCommunicating effectively orally and in writingOrganizing tasks, meeting deadlines and prioritizing competing demands.Following directions and meeting standards.Providing attention to detail in assignments.Proofreading and error correction.Organizing and maintaining records and files.Maintaining and updating data and documentation.Scheduling meetings, determining basic meeting needs and making required arrangements.Providing customer service.Utilizing a computer and relevant software applications.Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.ADA and Other Requirements: Positions in this class typically require climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, and repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work, and the worker sits most of the time, the job is rated for Light work. Working Conditions: Work is routinely performed in an indoor, office environment. However, you may be asked to work in both indoor and outdoor working conditions. Note: This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.