Job Title/Position Code: Director of Business and Finance

Grade Level/Terms of Employment: Ungraded/12-month contract

FLSA Status: Exempt

Posting Date: March 7, 2024

Closing Date: Until Filled

Minimum Salary: ($103,000 minimum/Commensurate with Experience)

Work Location: Central Office

Immediate Supervisor: Superintendent

Minimum Education, Training, and Experience Requirements:

➔ Bachelor's Degree required. Master's Degree and/or CPA preferred.

➔ Five or more years of experience in a supervisory or management position

in finance and administration in the public sector, preferably in a public

school division.

➔ Evidence of extensive experience in the oversight, financial control and

supervision of budgeting, accounting, auditing, and payroll.

General Description

The Director of Business and Finance supervises the management of all aspects of

the financial affairs of the Petersburg City Public Schools (PCPS). This individual

provides leadership and oversight in the administration of financial resources

allocated by the PCPS School Board and Administration in a manner that ensures

the prudent fiscal operation of the school division, and in accordance with the

Memorandum of Understanding between the Virginia Board of Education and the

PCPS. The Director of Business and Finance is responsible for implementing and

monitoring the use of best practices in public school financial management and

planning. The Director of Business and Finance supervises all assigned programs

and activities and works collaboratively with staff, parents and community

members to achieve the division's mission and goals.

Essential Job Functions

➔ Supervises the budgeting, accounting and reporting of all PCPS funds to

include assets, liabilities, revenues and expenses in a manner that complies

with federal, state, and local laws and regulations.

➔ Coordinates the preparation of the division's annual operating and capital

improvement budgets, and assists the Superintendent and PCPS Senior Staff

in reviewing and finalizing the proposed budgets for submission to the PCPS

School Board for approval.

➔ Collaborates closely with Human Resources before and during budget

development on position control in order to capture changes to position

and/or salary.

➔ Supervises the preparation, publication, and distribution of budget

documents as approved by the Superintendent and the School Board.

➔ Communicates and interprets the financial needs of the school division for

various community and citizen groups and provides budgetary and other

financial data and analysis as needed.

➔ Provides accurate and timely financial reports to include periodic revenue

and expenditure projections to the Superintendent; annual revenue and

expenditure projections to the School Board; monthly expenditure reports

to budget and program managers; monthly financial reports to the

Superintendent and School Board, and other financial/budgetary reports as

required.

➔ Recommends appropriate policies, regulations, monitoring processes and

internal audit procedures to the Executive Director for Human Resources

and Operations to ensure sound fiscal planning and practices, including

procurement of equipment and supplies.

➔ Administers the division's risk management programs for the purpose of

securing, negotiating, and administering all property, vehicle, student

accident, salary protection, worker's compensation and general liability

insurance coverages.

➔ Oversees the Business and Finance Department. Establishes and articulates

a vision for the department with respect to its role in achieving the goals of

the division strategic plan, and meeting the requirements of the

Memorandum of Understanding between the Virginia Board of Education

and the PCPS.

➔ Supervises and evaluates the Accounts Payable and Fixed Assets Specialist,

Payroll Specialist, Accountant, and Accounting Specialist for Purchasing.

➔ Facilitates annual audits, prepares accounting schedules, and provides

information to independent auditors as requested. Coordinates the annual

audits of school activity funds.

➔ Prepares and coordinates analyses of program costs and methods of

financing, including long-range projections of requirements; monitors PCPS'

financial performance to identify trends which may require change to

current or future years' budget plan.

➔ Provides assistance to the Buyer on bids/proposals for major projects (i.e.

construction, capital projects) and oversees the bid process.

➔ Provides training and technical assistance to bookkeepers, principals and

other program managers on financial management, account codes, student

activity funds, and budgets.

➔ Approves all vouchers authorizing the expenditure of monies; reviews and

approves accounts payable batches prior to check printing.

➔ Responds to inquiries from School Board and Superintendent, PCPS

administrators and departments, employees and others regarding questions

and issues concerning PCPS financial data and processes.

➔ Collaborates with other PCPS and City of Petersburg department heads for

the purpose of ensuring that department practices and processes enhance

and support PCPS and City goals.

➔ Attends all School Board meetings.

➔ Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities:

➔ Extensive knowledge of principles and best practices related to school

accounting, auditing, budgeting, and financial management.

➔ Ability to plan, forecast, organize and direct multiple complex financial

components.

➔ Ability to supervise and evaluate others performing professional or

administrative work.

➔ Demonstrated ability to identify problems, analyze key data points, and

present alternative solutions to the Executive Director for Human Resources

and Operations.

➔ Ability to communicate effectively orally and in writing, including the ability

to make presentations to parent and community groups, school and city

officials.

➔ Ability to use computers and other office and presentation technology.

➔ Demonstrated proficiency with Microsoft Office applications, student data

management/information systems, and accounting software systems.

➔ Ability to develop and maintain positive and professional relationships with

staff, subordinates, supervisors, School Board members, parents and the

general public.

Job Type: Full-time

Pay: From $103,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Supervising or Management: 5 years (Required)

Ability to Relocate:

• Petersburg, VA 23805: Relocate before starting work (Required)

Work Location: In person