Nature of Work

This is an advanced, financial operations position with responsibilities for the proper recording, valuation, review, reconciliation, analysis, and reporting of all City accounts receivable balances including Utility and miscellaneous receivables. Employees in this classification are assigned specific responsibilities for one or more departmental functions and additional supporting functions as needed including the recording of deposits, allowances, deferred revenue as well as supporting customer service functions for internal and external City customers.
This advanced work involves detailed review, analysis, reporting, and problem solving for activities related to Utility billing, receipting, and recording of all City cash balances and creation of revenue codes in the City’s ERP systems and subsidiary ledgers. This FA-III is responsible for the preparation and recording of journal entries regarding these receivables and their proper valuation in the Financial Statements of the City. The Financial Analyst-III for Accounts Receivable shall also review the work of staff who report to the Analyst and ensure it meets the established financial, administrative, and departmental policies in place. General supervision is received from an administrative superior who reviews work for accuracy and conformity with established financial, administrative, and departmental policies and procedures for the attainment of desired objectives.

Illustrative Examples of Essential Duties

• Reviewing, recording and reconciliation of Utility and miscellaneous City Account receivables and their associated accounts receivable allowances.
• Prepare and review reconciliation of Water, Sewer, and Stormwater receivables and their related allowances between subsidiary systems and ERP GL systems
• Record, monitor and complete reconciliation of Deferred Revenue accounts for all funds, deposits, Edcon licenses, and short-term rentals receipts.
• Reviewing and recording of various revenue related expenses, including monthly fees for credit cards and liens, and use of water and sewer services by the City,
• Daily monitoring of all City incoming wire receipt, bank credits, ACH’s, and grant drawdowns, sorting and collaborating with various City Departments to ensure accuracy and proper recording of revenue receipts and reimbursements in the general ledger.
• Providing timely verification of receipting of bank deposits, bank credits, wires, and ACH revenue to internal and external City Customers.
• Supervise and review the work of revenue staff to ensure efficiency, accuracy, and completeness of revenues, including the approvals of revenue related journal entries.
• Provide support for customer service functions related to various revenue receipting including Utility billing and miscellaneous accounts receivable billings.
• Posting and processing of refunds related to utilities, liens, and miscellaneous City accounts receivable.
• Compilation, review, and reconciliation of yearly deferral of business tax, elevator, and fire fees
• Analyze, review and record receipting of Property tax revenue distributions as well as create journals for managerial review and approvals.
• Preparation of annual Escheat report
• Review processes and procedures pertaining to special revenues collections including roll-offs, short term rentals violations, and other City billings to external constituents.
• Implement new revenue policies and procedures as requested to finance administration.
• Processing of invoice adjustments in an advanced municipal accounting software system.
• Creation of City charge codes as needed for ERP systems to ensure appropriate routing and recording of revenues for inclusion in general ledger and Energov systems.
• Maintenance of EMS lockbox payments, refunds, and NSFs.
• Assists with the review of accounting records for preparation of annual calculation of yearly water and sewer permit fee for timely submission to the county.
• Research, assess and provide appropriate supporting documentation for all receivable items to assist for external auditors.
• Research, process billings and assist to provide responses to various City internal audit investigations and requests
• Performing related duties as assigned.

Minimum Requirements

• Bachelor’s degree in accounting or finance from an accredited college or university (or)

• Bachelor’s degree in business or public administration with a minimum of 21 accounting/finance credits is acceptable.

• Three (3) years full-time financial experience with government fund accounting and financial analysis in a municipal and/or county environment (or)
• Three (3) years full-time employment in an accounting/finance capacity working with accounts receivable, cash receipting and recording activities or experience auditing of accounts receivables, cash receipting and recording of similar activity in an ERP accounting environment.

• Considerable Knowledge and understanding of generally accepted accounting principles (GAAP), and double entry accounting.

• Considerable knowledge and understanding of computerized accounting software systems

• Municipal and/or county governmental accounting experience preferred.
• Experience in Utility billing recording, analysis and

• Certified Public Accountant (CPA), Certified Public Finance Officer (CPFO), or Certified Government Finance Officer (CGFO) designation and financial auditing.

• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact.

• Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine.

• No significant standing, walking, moving, climbing, carrying, bending, or kneeling.

Applicants must detail any related work experience on the application or risk disqualification. It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.