JOB
To provide a wide variety of highly responsible and complex clerical and secretarial duties in the coordination of a department or division; to provide professional, effective and efficient public service assistance to the general public.You can search for this position's full job description here. SUPERVISION General supervision provided by the Assistant Director of Public Works.
EXAMPLE OF DUTIES
All behaviors comply with the Code of Conduct and Rules of Behavior outlined in chapter 8 of the General Government Policies and Procedures Manual. Depending upon assignment, may plan, prioritize, assign, supervise and review the work of assigned clerical staff; provide training and direction as needed. Depending upon assignment, may oversee and participate in clerical and secretarial support work to assist designated department staff in the completion of their duties and responsibilities. Maintain work and leave time records such as monthly duty schedule and vacation and training schedules for various personnel; serve as the Department Payroll Administrator (DPA) for Engineering, Traffic, and GIS; maintain and update personnel files as needed; prepare and maintain reimbursement and expense vouchers; verify invoices and employee hours before disbursing payment. Compose, prepare and review a variety of memorandums, correspondence, reports, public notices and documents as assigned; complete various forms; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by an assigned department. Answer questions and provide information to the public; receive citizen and client complaints and questions; provide assistance filling out City required forms as necessary. Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; research and verify information as requested’ and purge files as appropriate. Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations or meetings as assigned. Participate in annual department budget preparation and administration. Order and maintain office supplies and associated materials; maintain outstanding purchase orders for office supplies and associated materials.Depending upon assignment, may select, supervise and train clerical staff.
SUPPLEMENTAL INFORMATION
This position does not require a physical for employment. Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.