Description

Under the direction of a department supervisor; perform a variety of record-keeping, clerical, and support duties for the Police Department; input data into an assigned computer system and maintain automated records; answer phones, assist visitors and provide a variety of general information to Department personnel, outside agencies and members of the community, assist the Property Officer with inventory and purge of property and evidence, and perform other duties as assigned.

THE HIRING PROCESS INCLUDES A POLYGRAPH, BACKGROUND INVESTIGATION, AND MEDICAL. PLEASE NOTE THIS IS A PART-TIME ASSIGNMENT WORKING NO MORE THAN 980 HOURS PER YEAR OR 28 HOURS IN ANY WEEK.

Example of Duties

ESSENTIAL DUTIES:

Perform a variety of record-keeping and clerical duties in support of the Police Department; assist in assuring smooth and efficient office operations; process a variety of forms and applications; duplicate materials as needed.

Input a variety of information and other data into an assigned computer system; provide police reports to the public as directed.

Receive and assist visitors; initiate and receive telephone calls; provide information and assistance to Department personnel, outside agencies and the public concerning Department records, policies, procedures and activities; refer difficult situations to appropriate administrator or personnel.

Assist with the required registration of sex, drug, arson and gang offenders as directed; prepare and process permits for tax and tow truck operators, masseuse technicians, card room dealers and other local jobs requiring special registration; process and input related information.

Fingerprint applicants for special permits and licensing; operate a Livescan Fingerprinting Machine to scan fingerprints; forward fingerprints to the Department of Justice for processing; process and compile a variety of background information for various applicants.

Operate a variety of office equipment including a copier, fax machine, computer and assigned software.

Prepare and maintain a variety of records and reports related to assigned activities; establish and maintain filing systems.

Collect various monies and fees for assigned programs; prepare and issue receipts; reconcile cash drawers and prepare deposits; maintain related records.

Communicate with City personnel and various outside agencies to exchange information and resolve issues or concerns.

Type letters, forms, memoranda, reports, lists or other materials from oral or written instructions; compose routine correspondence; proofread completed typing assignments and other documents as directed.

Set up appointments with members of the community for disclosure of criminal offenders under Meagan's law; assist visitors with utilizing computer equipment and software to access related information.

Process requests for storage hearings and vehicle releases.

Assist the property officer in the inventory and purge of property and evidence.

OTHER DUTIES:

Perform related duties as assigned.

Typical Qualifications

KNOWLEDGE OF:

Modern office practices, procedures and equipment.

Operation of a computer and assigned software.

Data entry techniques.

Record-keeping and report preparation techniques.

Telephone techniques and etiquette.

Oral and written communication skills.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Interpersonal skills using tact, patience and courtesy.

Basic math.

ABILITY TO:

Perform a variety of record-keeping and clerical duties in support of the Police Department.

Prepare and maintain manual and automated records, files and reports.

Answer phones and greet the public courteously.

Learn, interpret, apply and explain rules, regulations, policies and procedures.

Learn policies, procedures and terminology of law enforcement and assigned office.

Operate standard office equipment including a computer and assigned software.

Understand and follow oral and written instructions.

Establish and maintain cooperative and effective working relationships with others.

Communicate effectively both orally and in writing.

Complete work with many interruptions.

Meet schedules and time lines.

Add, subtract, multiply and divide quickly and accurately.

Report to work every scheduled workday.

Supplemental Information

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school.