Coordinates, markets and provides customer service for all year-round and seasonal athletic leagues, tournaments and special events. Creates and publishes monthly newsletter of events, prepares event news releases. Manages cash receipts, deposits received. Provides administrative and coordination support for the Athletic Supervisor.

Examples of Duties

• Provides clerical support in relation to assigned recreation programming, athletic leagues, park events and/or facility operations.
• Assists Athletic Supervisor in creating league schedules/brackets, updating standings, preparing score sheets for athletic leagues, tournaments and special events.
• Assists in maintaining/developing advertising and marketing programs for athletic activities and leagues.
• Provides on-site coordination and supervision for city-sponsored athletic leagues/tournaments/special events.
• Responds to public inquiries regarding the City’s recreation programs, services, and facilities; assists in addressing and resolving participant complaints as required.
• Performs data entry; updates and maintains departmental records, lists, calendars, and databases; monitors data for accuracy and completeness; performs necessary data corrections.
• Depending on the area of assignment, prepare registration materials and information, including registration packets, invitations, rosters, flyers, brochures or other documents. Organizes and coordinates local, state and national tournaments.
• Monitors revenue intake for area of assignment; generates and coordinates monthly client invoicing, league registrations or miscellaneous income.
• Updates the departmental website; writes stories and articles of public interest. Creates monthly online newsletter with information about upcoming Parks and Recreation events.
• Compiles data; prepares/generates various types of departmental reports and documentation.
• Provides customer service and assistance to recreation facility patrons, league participants or event attendees.
• Supervises assigned recreational activities, leagues, tournaments or events; discusses rules and regulations with parties involved; sets up equipment required for games and sports practices.
• Participates in the delivery of recreation programming
• Plans and coordinates various types of recreation activities and special events hosted by the City; coordinates participant registration.
• Depending on area of assignment may assist in maintaining recreation facilities and equipment
• Coordinates scheduling for contractual staff supporting athletic leagues/tournaments/special events.
• Provides assistance in ensuring the City’s recreation facilities are safely and properly maintained for use by the public.
• Depending on the area of assignment may monitor and identify maintenance requirements; reports and coordinates the repair of facilities and equipment; performs minor maintenance work as assigned.
• Provides assistance in training departmental staff and/or supervising the work activities of subordinate recreation personnel as required.
• Creates service requests through CityWorks for Operations and Maintenance, public works and other city departments.
• Has full working knowledge of Activenet and is responsible for utilization of Activenet in daily operations
• Assists with working the front desk, answering phones, and taking reservations as necessary.
• Assist with planning and operation of departmental special events.
• Performs other related duties as assigned or required.

Minimum Requirements

Associates Degree and two years experience in municipal athletic programming/operations; OR an equivalent combination of education and experience.
First Aid/CPR and National Incident Management System (NIMS) ISC Certifications are required within one year of employment.
Must possess a valid Texas Driver’s License.

Physical Demands/Work Environment

• Work is performed in and around municipal recreation facilities.
• Subject to sitting, standing, walking, bending, reaching, kneeling, crouching, crawling, climbing ladders, and lifting of objects up to 50 pounds.
• Exposure to variable weather conditions, machinery with moving parts, hazardous chemicals, and infectious diseases, blood borne pathogens, bodily fluids, and potentially irate members of the public is involved.