2 Department Secretary Jobs in Lebanon, NH
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City of Lebanon, New Hampshire is Hiring a Department Secretary Near Lebanon, NH
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Job Detail
Department Secretary (Open Positions: 1)
Closes On: May 9, 2024 at 03:20 PM EST
Department: Public Works Department
Division: Public Works Administration
Job Status: Part-Time
Shift: 8:00 AM - 4:00 PM
Days Worked: Mon., Tue., Wed., Thu., Fri.
Hour Per Week: 26
Rate of Pay: $20.43 - $27.58
Status: Accepting Applications
Details: The working hours for this position are flexible and will fall within the range of time listed above (8:00 AM-4:00 PM).
Job Summary
Knowledge Skills and Abilities
The Department Secretary is responsible for providing responsible secretarial services to the DPW staff and Cemetery Sexton at the Department of Public Works; receives telephone calls and visitors, processes work orders, develops and updates office procedures, maintains, organizes, and updates filing systems, prepare reports, prepares a variety of correspondence, schedules and coordinates meetings, and appointments, and processes data.
The position interfaces with the public to answer questions, process requests, respond to and route complaints, or explain policies and procedures. There may be frequent contact with numerous states, federal, social service agencies, private companies, and other outside agencies. Contacts of this type concern public relations activities, research, and interdepartmental communication and follow-up on projects, or in need of information and referral.
Recommended Minimum Qualifications
- Organizes DPW data filing system and is responsible for maintaining the files (digital and paper).
- Assists with data entry into the city’s financial system
- Responsible for the preparation and maintenance of the easement projects file to include notification to public, and updates & changes from State through the electronic easement system.
- Assists with payroll entry. Assists with processing and tracking of billings and invoices which may include purchase orders, change orders and pay applications.
- Assists with disbursement and reimbursement requests related to capital projects.
- Assists with Asset Management Work Order system.
- Assists with cemetery administrative duties and assists the Cemetery Sexton as needed.
- Assists with filling in for other secretarial positions “as needed”. Assists with other administrative duties as assigned by the Administrative Services Manager and the DPW Director.
- Opens mail and distributes mail; makes photo copies and sends faxes.
- Other duties as assigned.
Candidates for this position should have a strong financial and/or bookkeeping focus. Responsibilities include: processing & coding invoices, purchase orders & work orders, billing customers, processing Dept. disbursements & reimbursements in the City’s asset management system; assisting the Cemetery Sexton with administrative services, answering telephone calls & greeting visitors, developing office procedures, maintaining, organizing & updating the Dept. filing systems, prepares financial reports & a variety of Dept. correspondence, schedules & coordinates meetings.
Candidate should have a High school graduate or equivalent and two (2) to three (3) years of experience in basic principles of office management, computer skills in Word and Excel programs, record keeping and filing, communicates well orally and in writing with the public.
Job Summary
Full Time
$54k-67k (estimate)
04/11/2024
04/30/2024
lebnh.net
Lebanon, NH
<25
Related Companies
The job skills required for Department Secretary include Data Entry, Billing, Office Management, Bookkeeping, Organizing, Futures, etc. Having related job skills and expertise will give you an advantage when applying to be a Department Secretary. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Department Secretary. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Department Secretary positions, which can be used as a reference in future career path planning. As a Department Secretary, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Department Secretary. You can explore the career advancement for a Department Secretary below and select your interested title to get hiring information.
If you are interested in becoming a Department Secretary, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Department Secretary for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Department Secretary job description and responsibilities
A departmental secretary works with other departments and agencies to ensure the delivery of services and programs within the nominated area of responsibility.
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They are typically responsible for the day-to-day actions of a department.
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A secretary's duties can vary depending on where they work, and sometimes secretaries exceed their job requirements.
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An executive secretary who works for a CEO of a large technology corporation might be expected to organize and disseminate various messages or memos to bring only the most urgent communications to their CEO.
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A secretary for a lead marketing director might assist by organizing reports, printing documents or preparing a presentation.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Department Secretary jobs
Taking notes from a manager, preparing a memo or letter and screening mail are common duties of a secretary.
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Get a post-secondary certificate or degree.
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Step 3: View the best colleges and universities for Department Secretary.
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