7 ADMINISTRATIVE SPECIALIST Jobs in Houston, TX
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City of Houston is Hiring an ADMINISTRATIVE SPECIALIST Near Houston, TX
Job Classification: ADMINISTRATIVE SPECIALIST
Posting Number: 34001
Department: HOUSTON INFORMATION TECHNOLOGY SERVICES
Division: RESOURCE MANAGEMENT
Reporting Location: 611 WALKER
Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM* *Subject to Change
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
Performs varied executive level, professional and administrative functions in the research, development, interpretation and implementation of the assigned department's fiscal and operational policies and procedures. Directly supports an Executive and handles material of a sensitive nature. Prepares, edits and revises correspondence, directives, agendas and other documents on various departmental matters. Responds to email, written and telephone inquiries giving proper direction to all recipients. Actively participates in departmental organization and operational projects? prepares a variety of reports via SAP. Create, index and store electronic files. Maintain electronic records for the department. Prepares and analyzes the divisional budget and budget revisions, manages expenditures and monitors line-item balances. Create purchase requisitions to support divisions with all IT procurements. Assist with the procurement process by obtaining procurement related vendor documents from vendors (i.e. Affidavit of Ownership, Insurance and Endorsement documents, COH Drug Policy forms, etc.). Prepare letters of authorization (LOA) for all contract related procurements and track contract spend for IT contracts and IT enterprise contracts supporting all City of Houston Departments. Obtain verification for services/goods and enter SAP goods/material receipts. Provides support to departmental staff in various activities necessary to attain operational goals. Participates in special projects as assigned by the department/division head. Will assist in document management as well as divisional task coordination. This position will require a high level of confidentiality.
WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.EDUCATION
Requires a Bachelor’s degree in Business Administration, Liberal Arts or a related field.
EXPERIENCE
Three years of administrative experience required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE
A valid Texas Driver’s License and compliance with the City of Houston’s policy on driving (AP 2-2).**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
Minimum of 3 years of SAP experience required.SELECTION / SKILLS TESTS REQUIREDDepartment may administer skills assessment test.
SAFETY IMPACT POSITION – No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATIONFactors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.
PAY GRADE: 20
APPLICATION PROCEDURES
Only online applications will be acceptedfor this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting:http://agency.governmentjobs.com/houston/default.cfmor call (832) 393-0450.If you need special services or accommodations, call (832) 393-0450. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
Job Summary
Full Time
$52k-65k (estimate)
04/11/2023
05/02/2024
houston.ms.gov
HOUSTON, MS
25 - 50
1840
BILLY VOYLES
<$5M
Related Companies
The following is the career advancement route for ADMINISTRATIVE SPECIALIST positions, which can be used as a reference in future career path planning. As an ADMINISTRATIVE SPECIALIST, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary ADMINISTRATIVE SPECIALIST. You can explore the career advancement for an ADMINISTRATIVE SPECIALIST below and select your interested title to get hiring information.
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Career tips from people on Administrative Specialist jobs
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