• Reviews and assists in the correction of all personnel action changes, including but not limited to, new hires, salary changes, incentive pays, assignment pays, promotions, reclassifications, bonus payments, and terminations/retirements into the system.
• Enters all payroll entries related to the processing of personnel action transactions.
• Reviews payroll actions and payroll activities, including but not limited to, validation of time entry, ensuring accuracy of earnings, validation of payroll liabilities, deductions and loans to the City, and issuance of disbursement vouchers.
• Assists in resolving payroll discrepancies.
• Process all miscellaneous changes including, W-4’s, union dues, deferred compensation, wage garnishment orders, pension contributions, and direct deposit enrollment and changes.
• Process leave payouts and retroactive payments as required and in accordance with agreements and policies.
• Reviews and transmits completed time entries from UGK Software platforms, Kronos and Telestaff for payroll processing via Crosswalk to Oracle Cloud.
• Reviews and validates change requests, also known as delta files, for accuracy and makes changes as required for correct payroll entries.
• Extracts reports and sends to General Accounting to assist in the validation of biweekly disbursement vouchers for payroll payments.
• Prepares various reports on a biweekly basis for distribution to departments as required at the request of Budget, Grants, and Public Safety.
• Validates, verifies and reconciles information and balance adjustments for W-2 forms prior to issuance. Prepare, print and distribute W-2 forms at year end.
• Maintains, for audit purposes, all employee files within the payroll office. Files all employee documentation received and processed in the payroll system. Bind and file all associated payroll reports on a biweekly basis.
• Assist in the preparation of various statements for employment and wage verification requests received from outside agencies, departments, and auditors
• Provides information, within appropriate confidentiality guidelines, in response to inquiries from employees, City Departments and the public.
• Annually prepares and coordinates all appropriate payroll reports and/or files for archiving through Records and Archives Division in accordance with State of Florida General Retention Policy.
• Provides information in response to employees’ and public inquiries.
• Assist employees with accessing payroll self-service portal for W-2s, paystubs and pay information, password reset, and contact information update.
• Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
• Must establish and maintain effective and professional relationships with work colleagues, supervisors, and managers.
• Performs other related work and/or special research projects as required or assigned by Payroll Manager.

The Requirements

EDUCATION/EXPERIENCE:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

• Associate’s Degree in Accounting, Finance, Business or related appropriate discipline or two (2) years of college-level coursework in accounting, finance business administration or related field.
• Two (2) years of progressively responsible experience in payroll processing, financial record keeping, and timekeeping in a centralized payroll operation required.

• Bachelor’s Degree in Accounting, Finance, Business or related appropriate discipline
• Six (6) years of progressively responsible experience in payroll, preferably governmental payroll.
• Experience preferably working for a governmental organization with 1,000 or more employees.
• Proficiency with computer applications, including timekeeping systems, payroll processing systems, and spreadsheets required.
• Experience in Kronos, ADP, Oracle HCM, OTBI report creation and Excel preferred.

• Valid Driver’s License: With proof of automobile insurance
• Background Check: Must have an acceptable background record
• Driving Abstract: Must have an acceptable driving record

• Knowledge of Microsoft Office Applications, , Oracle Cloud, Kronos, Telestaff, ADP, 12-digit calculator, etc.
• Knowledge of all City’s bargaining units, pay plans, Human Resource policies and benefit policies applicable to payroll.
• Ability to analyze complex data in a high-volume setting.
• Ability to understand and follow complex oral and written instructions.
• Ability to establish and maintain effective working relationships with employees at all levels in the City and with the public and outside agencies.
• Ability to work independently and exercise good judgment.
• Ability to communicate information tactfully and impartially, orally and in writing.
• Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers, and the public.

The Examination

Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date.

Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes.For additional information, please refer to the Florida Department of Veterans' Affairs.

Additional Information

All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment.

EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions:

• The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
• The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
• The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.