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For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl .
JOB SUMMARY:
This is an executive level position which reports to the Department Director and is responsible for assisting with administration and coordination of activities and services associated with functional areas of the Department as well as serving as the City Treasurer.
This executive level position directs the activities of the department divisions through subordinate personnel. This position assists the Director with the development of goals, with revision, and administration of financial policies and procedures, and with the preparation of the department’s annual budget. Responsibilities require the exercise of considerable independent judgment in implementing, interpreting, and applying rules, policies and procedures while complying with state and federal laws related to finance and accounting principles.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Assists the Director in the oversight of the department.
• Serves as the City Treasurer and directs the activities in the functional area of treasury.
• Oversees personnel in the treasury division and conducts performance evaluations and constructive counseling.
• Serves as the acting Director in the Director’s absence.
• Assists in the development and maintenance of the Department operating budget.
• Assists in the interviewing and hiring of new personnel.
• Prepares routine cash forecasts for use in making on-going investment decisions.
• Manages the City’s investment portfolio in accordance with the City’s formal written investment policy.
• Monitors financial markets, solicits investment offers from an approved list of broker/dealers and makes investment decisions consistent with the requirements of the City’s investment policy.
• Maintains the City’s banking relationships.
• Responsible for overseeing the competitive proposal process for selecting the City’s main banking relationship.
• Ensures the appropriate banking services are acquired and provided to the City and monitors the monthly costs of services.
• Administers the City’s merchant services agreement for credit card services.
• Manages the City’s non-ad valorem assessment programs, ensuring the timely annual approval of the enacting resolutions, and compliance with all statutory requirements and deadlines.
• Reviews the assessment rolls for discrepancies and errors and follows up with the County as needed.
• Works with consultants as needed to update underlying cost allocation methodologies.
• Administers the City’s debt and ensures compliance with debt covenants.
• Invests debt proceeds in accordance with debt covenants and ensures debt service is paid timely.
• Responsible for ensuring all arbitrage calculations are done timely.
• Oversees accounting activities for investment activity, the recordation of revenues bank reconciliations and adjustments, debt issuances and debt payments, and assists with the City’s year-end close and external audit regarding Treasury activities.
• Assists with preparation of the sections of the City’s annual comprehensive financial report related to treasury management activities.
• Oversees payment processing at City Hall, including the daily mail, walk-in customers, the night drop box, and electronic payment and transmissions.
• Ensures the receipts are timely deposited daily and oversees the armored courier contract. Ensures the security of cash and institutes proper internal controls over the handling of cash.
• Oversees the billing and collection activities of the City’s local business tax program, vacation rental program registration, and of the emergency alarm registration program.
• Oversees the billing and collection activities for various types of property maintenance liens, and the preparation of lien searches for closing agents, title companies and the public.
• Oversees the collection of Code Enforcement fines and liens.
• Works with outside revenue compliance auditors to review payments to the City for various amounts owed to ensure the sufficiency of the payment in relation to contractual or legal requirements.
• Monitors the City’s revenue-producing contracts and other miscellaneous receivables, follows up on collecting past due payments, and reconciles the miscellaneous receivables system to the general ledger.
• Analyzes revenues throughout the year, including ad valorem taxes, and develops monthly projections to guide financial planning.
• Advises and assists various City departments regarding cash handling matters.
• Prepares required financial reports regarding lien settlements, investments and past due revenue-producing contracts.
• Oversees all other related cash management activities.
• Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
• Establishes and maintains effective and professional relationships with work colleagues, supervisors and managers.
• Performs related work as required for this position description only.

The Requirements

EDUCATION/EXPERIENCE:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required:
Master’s Degree from an accredited college or university with a major in Finance, Accounting, Public Administration or closely related field; supplemented by five (5) years of senior level management experience in local government or equivalent with emphasis in finance, investment, cash management, or closely related experience.
-OR-
Bachelor’s Degree from an accredited college or university with a major in Finance, Accounting, Public Administration or closely related field; supplemented by seven (7) years of senior level management experience in local government or equivalent with emphasis in finance, investment, cash management, or closely related experience.
Preferred:
Designation as a Certified Public Accountant (CPA), Certified Treasury Professional (CTP) Certified Government Finance Officer (CGFO), a Certified Public Finance Officer (CPFO), or other related certification preferred.
CERTIFICATES, LICENSES, REGISTRATIONS:

• Certified Public Accountant (CPA) (preferred)
• Valid Driver’s License: With proof of automobile insurance
• Background Check: Must have an acceptable background record
• Driving Abstract: Must have an acceptable driving record

• Knowledge of methods and principles of municipal financial management.
• Knowledge of the procedures of governmental accounting and financial reporting including governmental fund types, proprietary fund types, fiduciary fund types and account groups.
• Knowledge of modern office practices, procedures, computerized accounting systems, equipment and techniques applied to governmental accounting systems.
• Knowledge of statutes, ordinances, regulations, policies and procedures for the receipt, custody and expenditure of governmental funds.
• Knowledge and skills to maintain the application of complex sets of fiscal and accounting records, reports and financial statements.
• Skills in expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Skills in expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Ability to direct the preparation of complex financial and statistical reports.
• Ability to direct independent audits of complex sets of municipal accounting records.
• Ability to direct and supervise the work of professional and clerical accounting personnel.
• Ability to establish and maintain effective working relationships with Department, Division Heads, Office Managers, other employees and the public.
• Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public.

The Examination

Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations.
You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed.
Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts.
Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be cancelled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number.
Special Accommodation and Communication Needs:The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be madePRIOR to any scheduled examination.
Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs.

Additional Information

All successful applicants will be required to pass an extensive background, which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment.
Employment of Relatives: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions.

• The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
• The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
• The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.