This position oversees the annual calendar and scheduling of all athletic fields. Coordinates and executes all athletic field reservations. Communicates with athletic customers throughout reservation process. Performs all related administrative work for athletic field reservations from start to finish. Monitors fields, checks on rentals, opens and closes athletic facilities, etc. Does related work as needed. This position is part-time with benefits and works 30-35 hours per week depending on the time of year. The work schedule requires full availability to work mornings, days, evenings, split shifts, weekends, and holidays as needed.
 
Work is performed under regular supervision of the Recreation Supervisor. 

• Review and coordinate field reservations and the use of athletic fields;
• Oversee annual calendar and scheduling of athletic fields;
• Utilize computer programs, software, and point of sales to input and complete reservations, contracts, invoices, payments, transactions and/or record necessary data;
• Provide excellent customer service in person and on the telephone to the public, customers, participants, partners, and coworkers;
• Supervise athletic fields, check on rental customers, communicate with general public at athletic fields, etc.;
• Open and close athletic fields for rentals, schools, programs, and special events;
• Enforce departmental rules and regulations, policies and procedures, and city ordinances;
• Inspect athletic facilities, amenities, and equipment regularly; 
• Create maintenance work orders for athletic facilities and arrange for equipment repairs when necessary; 
• Clean work and facility areas as needed during the day and upon conclusion of rentals; 
• Collaborate with staff to help facilitate programs and special events;
• Assist in planning, implementing, and evaluating recreational programs when needed;
• Drive a 15-passenger van for events and programs when needed;
• Ensure that all work is performed in accordance with OSHA and City Safety Standards and Policies.

• Formal Education
  1. High School Diploma or equivalent, some education or previous experience working with youth, adults and seniors.
• Must be able to work a flexible schedule that includes days, evenings, split shifts, weekends and holidays as needed.
• Must be able to establish and maintain effective interpersonal relationships with customers, other employees, and the public.
• Must be able to work autonomously and as part of a team.
• Proficient in learning and utilizing various software or technology to complete work.
• Valid North Carolina Driver’s License

 
Preferred Qualifications

• Associate or Bachelor’s Degree from an accredited college or university in Sports Management, Athletic Administration, Parks & Recreation, or related field.
• Some work experience in athletics, overseeing facilities, supervising rentals, and completing administrative work.
• Some experience working or organizing sports events, tournaments, or special events.
• Self-starter, quick learner, multitasker, proactive, critical thinker, strong communicator, and customer service oriented.

 
Degree of Physical Demands
Exerting negligible amount of force constantly to move objects and papers, to make reports, answer telephone and file. Additional strength required to lift tables, chairs and equipment. Physical demand requirements usually require walking, standing, stooping, bending, stretching and sitting on the ground or floor, however, worker may sit in a chair at times. There is significant use of arms, hands, feet and legs. 

Type of Physical Demands

Reaching, Handling, and Fingering: (Reaching - Extending the hand(s) and arm(s) in any direction, but normally to the front or side). (Handling - Seizing, holding, grasping, turning, or otherwise working with hand or hands (fingering not involved). (Fingering - Picking, pinching, or otherwise working with fingers primarily (rather than the whole hand or arm as in handling). 
All are requirements of this job.

Talking and/or Hearing: (Talking - Expressing or exchanging ideas by means of spoken word). (Hearing - Perceiving nature of sounds by ear). 
Must be able to communicate with the program participants and their family members. Must be able to speak clearly and have a voice with enough volume to be heard over the other noises of the facility, and be able to hear should a participant call for help or assistance. Must be able to communicate with subordinates and supervisor in person and by telephone. 



Seeing: The ability to perceive the nature of objects by the eye. Recommended guidelines for vision are: 
 
1. Acuity, far - Clarity of vision at 20 feet or more. 
Must be able to see at a distance to observe the activities and ensure safety for the participants. Both eyes 20/25 - R 20/30 - L 20/30 corrected 
 
2. Acuity, near - Clarity of vision at 20 inches or less. 
Must be able to see close so as to work with forms, and reports and physically assist participants. Both eyes 20/22 corrected 
 
3. Depth Perception - Three-dimensional vision. Ability to judge distance and space relationships so as to see objects where and as they actually are. 
Must be able to judge distances so as to know exactly how near or far a participant is for safety purposes. Depth Perception - 4 
 
4. Field of Vision - Area that can be seen up and down or to right or left while eyes are fixed on a given point. 
Must be able to see wide span to cover program area while focusing on the job at hand. Must be alert to all that is happening. 
 
5. Accommodation - Adjustment of lens of eye to bring an object into sharp focus. This item is especially important when doing near-point work at varying distances from eye. 
Must be able to adjust the eye lens to glance quickly at participants or other people who are located at various distances. 
 
6. Color Vision - Ability to identify and distinguish colors. 
Must be able to distinguish colors from shades of gray so as to tell one person from another at a distance. 
Reasoning
Ability to apply principles of logical thinking to work tasks, practical situations and requests made by supervisor or program participants; to comprehend and respond to a variety of situations in an expedient manner, possibly under emergency conditions. Good judgment is essential. 
 
Mathematics Ability
Using Arithmetic: Ability to use arithmetic to add, subtract and make change when collecting fees; to make statistical reports on numbers of participants and attendance. 
 
Language Ability
Read: Ability to read manuals, instructions, directions, report information, safety rules and regulations, calendars, recording forms, evaluations and various other documents relating to the job. 
Write: Ability to write figures and make various reports. 
Speak: Ability to be conversant in voice and diction so as to participate in discussions with supervisor, subordinates, other employees and program participants. Must be able to teach programs and make speeches to groups of people. While remaining polite, courteous and caring, must sometimes be forceful in the enforcement of safety and other regulations. 
 
Environmental Conditions
The worker is subject to inside and outside environmental conditions: Exposed to the various weather conditions and temperatures. Combining the type of work performed with the weather conditions, the worker should be one who can work outside in a hot environment. Job responsibilities require that the employee work inside the facility most of the time but go outside to assist with or evaluate a program in progress and during field trips. 
 
Hazards
Employee will be exposed to trash, garbage, cleaning detergents and chemicals, dust, trees, shrubs and grass. Work is subject to final standards of OSHA on bloodborne pathogens. 
 
Machinery/Tools/Work Aids/Other Equipment
Various recreational equipment, computer, Personnel Resolution, calculator, VCR, PA system, score board, floor buffing machine, mops, brooms, cleaning supplies, reporting forms arts, crafts, chairs, tables, toilet equipment, hand tools, safety rules, First Aid supplies, medications, pens, pencils, telephone, telephone directory, passenger van and other work aides associated with the job. 
 
 Disclaimer
This job description may not be all-inclusive, as jobs evolve over time to meet the ever-changing needs of the City of High Point’s workforce. This job description is not intended to and does not create a contract or offer of employment to any individual. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the City of High Point. Candidates selected for employment must pass a background screening as well as a pre-employment physical to ensure medical clearance to perform the essential functions of the job prior to receiving a full offer of employment.
The City of High Point is an at-will employer and employees may be terminated or may terminate their employment at any time with or without reason for any reason not prohibited by law