The purpose of this position is to provide administrative support to the respective department(s) Director and management staff of its subdivisions. Success in this position contributes to efficiency and effectiveness of department operations. Essential duties include:

• Greets visitors; provides information and assistance; takes messages; answers telephone and email correspondence; refers to appropriate personnel; generally the first point of contact.
• Receives customer complaints and inquiries; resolves or forwards to appropriate personnel.
• Prepares correspondence, memoranda, forms, related invoices, purchase or work orders, reports, and check requisitions as needed.
• Prepares agenda and supporting documents for departmental and other requested meetings.
• Receives or retrieves, sorts and distributes incoming and outgoing mail and shipments.
• Organizes and files all departmental correspondence, financial documents, and other departmental significant forms.
• Orders office and operating supplies and maintains inventory for the department.
• Ensures copier, fax and other related office equipment are in working order and fully stocked each day.
• Depending on the department, there are additional specific duties that will be more detailed during any interviews of potential candidates.
• Performs related duties as assigned.