Description

Primary Focus
Performs specialized and varied accounting functions within the Department of Finance and Fiscal Administration administrative function, including accounts payable, accounts receivable, cash management, investment records, travel processing, Munis system, purchasing card transactions, and related functions.
Given the nature of this classification’s duties/responsibilities, it has been designated as Non- Exempt under the governing Fair Labor Standards Act regulations and, therefore, is entitled to formal overtime compensation and/or formal compensatory time.
Supervisory Responsibilities
None

Examples of Duties

Reviews and approves all vendor invoices to ensure accuracy and match purchase orders or contracts.
Generates bi-weekly check runs and ACH payments.
Performs purchasing card administration duties such as requesting new cards, increasing or decreasing credit limits and reporting fraud attempts.
Fields questions concerning invoices and purchase order processing in Munis as well as questions concerning purchasing card program from employees.
Verifies and processes purchasing card transactions on a monthly basis.
Prepares and processes all 1099S, 1099NEC, and 1042 forms on an annual basis.
Processes all utility bills for payment on a monthly basis.
Trains, guides, and assists end users in Munis as needed.
Assists and supports City staff in processing transactions.
Looks for opportunities to streamline and improve the accounts payable process to increase efficiency and accuracy.
Assists Director of Finance Operations with various tasks and projects. Performs other related duties as assigned.

Qualifications

Minimum Qualifications
Associate degree (Bachelor’s Degree i n Accounting or other relevant field required or preferred) and considerable experience with bookkeeping, accounting, auditing, or other relevant functions and operations (experience with governmental accounting, auditing, or other relevant functions and operations, including experience at the municipal government level, preferred), or any equivalent combination of accepted training and experience.
Knowledge of general accounting/auditing principles, practices, methods, functions, operations, and procedures.
Considerable knowledge of general accounting/auditing principles, practices, methods, functions, and procedures preferred.
Knowledge of governmental accounting/auditing principles, practices, methods, functions, operations, including knowledge at the municipal government level, preferred.
Knowledge of accounts payable, accounts receivable, budgeting, and cash management preferred.
Skill in the use of Microsoft Office. Good organizational skills.
High attention to detail.
Good written and verbal communication skills.
Physical Requirements
Ability to operate standard office equipment in performing essential functions (e.g. personal computer, fax, copier, telephone).
Special Requirements
Valid driver’s license.
Other Requirements
Demonstrates the following established core values: Integrity, Respect, Communication, Teamwork, Accountability, Positive Attitude, and Dedication to Service.
Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is regarded as an essential requirement of this classification.
Compliance with training directives established by supervisory/managerial personnel.
Adherence to all applicable Federal and State safety laws, rules and regulations and City safety policies/procedures.

Core Competencies

Core Competencies
Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services, acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Interpersonal Savvy: Relates well to all kinds of people-up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Functional/TechnicalSkills:Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
ProblemSolving:Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.
Approachability: Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant, and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it.
Dealingwith Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.
Timely Decision Making: Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision.
Patience: Is tolerant with people and processes; listens and checks before acting; tries to understand the people and the data before making judgments and acting; waits for others to catch up before acting; sensitive to due process and proper pacing; follows established process.