Under administrative direction, is responsible for planning and adminstering a specific project or program for a City department. Serves as the administrative supervisor on projects or programs. Plans, assigns, supervises, and reviews activities of subordinate personnel. Monitors the project or program's operating budget and assists in the annual preparation of same. Designs, implements, and monitors procedures utilized in program evaluation. Develops and secures commitments from other City departments and agencies to provide services to program participants. Provides technical assistance or reviews program policies and procedures. Maintains current information and oversees the preparation of project status reports. Prepares financial and narrative reports and program applications. Communicates project/program status and information to municipal officials and/or public and private entities. May supervise employees assigned to the respective project. Performs other related duties as required.A High School Diploma or GED is required. A Bachelor's Degree from an accredited four year college or university in Business or Public Administration, Social Sciences, or closely related field preferred. Two (2) years of full-time, paid, progressively responsible experience in program administration is required. Must be able to lift and carry thirty (30) pounds. A valid State of Ohio Driver's License is required.Human Capital and Financial Specialist (working title) Position Description

• Provide financial analysis, plans, and briefings for management
• Participate and manage setting budget objectives working in tandem with the data analyst
• Analyze financial reports, prepares justifications for budget planning of programs and supporting administration activities. Use budget/financial system(s) to provide evaluative data to organization
• Analyze financial-related programs to assure an integrated approach. Analyze/make recommendations for planning, implementation, and decision-making. Forecast projections, services/status of obligations and fund expenditures
• Assure obligations and expenditures are in accordance with pertinent policies and regulations. Prepare analytical reports and make necessary recommendations
• Assist with budget formulation activities, planning and programming
• Maintain current budget plans, re-adjust spending plans if changes in funding occur. Advise senior management on the status of budget expenditures and spending allowances
• Manage successful, timely, and accurate payroll for the department
• Establish, document & maintain payroll controls and payroll-related procedures for the department

• Maintain awareness of current city payroll policies
• Assists with the onboarding of new hires, helping to ensure compliance with all requirements such as I-9 & E-Verification, success first payroll, and record keeping of all employee records, such as offer letters, promotions letter and various related correspondence.
• Respond timely, accurately and in compliance to all payroll, tax and other related inquires.
• Serves as HR Lead

 
HRIS and Analytics

• Utilize payroll and Human Resource Information System applications to ensure compliance with city policies and procedures
• Ensure data integrity in HR Information System for all data elements, especially compensation 
• Create and process PIDs, HR and Payroll correspondence 
• Provide reporting and workforce analytics as requested

QUALIFICATIONS AND REQUIREMENTS:

• High school diploma or GED required, Associates or Bachelors preferred. Two Years of Payroll and HR work experience required. 
• Excellent written and verbal communication skills.
• High level of proficiency in computer applications, Microsoft Office programs, Payroll and HRIS programs 
• Exercise sound judgment in making decisions; problem-solve, coordinate, and facilitate activities of areas of responsibility; multi-task, prioritize, and carry out special and general assignments with or without direct supervision. 
• Organize, coordinate, plan, and complete projects independently.
• Communicate effectively, both orally and in writing. 
• Establish and maintain effective and positive working relationships with internal sources, outside agencies, and the public.
• Detailed oriented with performing daily duties.
• Respond appropriately to sensitive and/or confidential issues and deal effectively with people of diverse cultural and socio-economic backgrounds. 
• Compose written materials while demonstrating superior knowledge and understanding of the English language, including spelling, punctuation, grammar capitalization, and word usage. 
• Input and retrieve data from record-keeping systems. 
• Records and files, assist with data compilation, and prepare reports and summaries as requested. 
• Operate office equipment, including copiers, scanners, and video conference platforms. 

The primary job function is to provide clerical, technical, and administrative support for the Office of Professional Standards

1. Performs all work with attention to detail, accuracy, and compliance with city policy
2. Assists with the drafting, editing, and filing of HR and Personnel related paperwork.
3. Independently answers inquiries requiring knowledge of policies and procedures or directs them to proper departments. 
4. Demonstrates technical proficiency with various technologies and applications including Advantage, Kronos and ADP
5. Performs other duties as assigned