Under general supervision, to perform a wide variety of general secretarial and clerical duties in support of management staff; and to provide general information and assistance to the public.
 Exercises no supervision.
The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.
 
Performs the full range of secretarial duties and provides administrative support to assigned management staff; type and proofread a wide variety of reports, letters and memoranda; type from rough draft, verbal instructions, or transcribing machine recordings; prepare and assemble reports, manuals, newsletters, and other materials and distribute to staff.
 
Provide information and forms to the general public; collect and process appropriate information; apply departmental and program policies and procedures in determining completeness of applications, records and files.
 
Independently respond to routine letters and general correspondence; compose and prepare letters, memoranda and reports pertaining to standard policies.
 
Screens calls, visitors, and mail; respond to complaints and requests for information; assist in interpreting and applying policies and procedures
 
Initiate and maintain a variety of files and records for information related to the assigned office; maintain and update resource materials; install and revise filing systems.
 
Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; recommend improvements in workflow, procedures and use of equipment and forms.
 
May participate in the office budge preparation and administration; prepare cost estimates for budget recommendations.
 
Update parcel maps as submitted from the County.
 
Compute and collect fees; issue receipts; balance cash drawer.
 
Attend meetings; record, prepare, file and index minutes of Boards, Committees and Commissions.
 
Upon completion of the Permit Technician Course and receipt of the Certificate, Secretary would be reclassified to include the Permit Technician duties.
 
Other Job Related Duties:
 
Assist in administration of weed abatement program, code enforcement program and lot merger/lot line adjustment program.
 
Perform related duties and responsibilities as required.
 Knowledge of:
 
English usage, spelling, grammar and punctuation.
 
Modern office procedures, methods and equipment including computer equipment.
 
Basic report preparation techniques.
 
Principles of business letter writing.
 
Principles and procedures of record keeping.
 
Basic principles and techniques used in public relations.
 
Skills To:
 
Operate modern office equipment including computer equipment. 
 
Type at a speed necessary for successful job performance.
 
Take and transcribe dictation at a speed necessary for successful job performance.
 
Ability To:
 
Learn, interpret and apply pertinent Federal, State, and local laws, codes and regulations.
 
Perform secretarial and clerical work involving the use of independent judgment and personal initiate.
 
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
 
Compile and maintain records.
 
Work independently in the absence of supervision.
 
Communicate clearly and concisely, both orally and in writing.
 
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work
 Experience:  Two years of responsible secretarial and clerical experience.
 
Training: Equivalent to the completion of the twelfth grade supplemented by specialized secretarial or clerical course work.