Under general direction of the City Clerk, performs clerical and administrative tasks. Serves as Clerk to the Capitola Planning Commission.

• Provides backup to the City Clerk when required. Administers and coordinates the City’s centralized records management program. Supports City staff with other administrative needs and performs related duties as required.
• Reports to and works under the general supervision of the City Clerk.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• City Clerk Office: Clerk and Administration. Clerk for Capitola Planning Commission: attend all meetings, take, and finalize minutes, communicate with Planning staff regarding meeting procedure and virtual or physical meeting set-up.
• Clerk for Capitola City Council when City Clerk is unavailable. Assist the City Clerk in the publication and distribution of City Council agendas.
• Staff the front desk as assigned. Answer and transfer calls from the public, etc. Supply/Create content for the City’s social media accounts as necessary. Perform a variety of administrative duties in support of the City Clerk’s office.
• Manage office supplies for City Hall.
• Coordinate all records management functions for the City, including the receipt, storage, retrieval, and disposition of official City records in accordance with legal requirements and records management policies and procedures/
• Respond to public inquiries, and California Public Record Act requests, verbally and in writing, and aids in the use of public records. Review and monitor legal requests for record.
• Assist in the maintenance of records management systems. Develop, implement, and maintain policies and procedures for the recording, indexing, filing, and retrieving of active documents and the storage of inactive documents.
• Ensures the effective implementation of the records retention program  Interpret Federal, State, and other regulations relating to records keeping and retention requirements and ensure compliance with all regulations.
• Schedule use of City Hall facilities; Council Chambers and Community Room  Aid in scheduling City Manager’s calendar as needed. Answer City Hall phones, answer questions and transfer calls to correct staff.
• Effectively use word processing and spreadsheet programs. Effectively compose correspondence and routine administrative reports. Ability to: Interact effectively with all levels of employees and the public.
• Interpret laws related to records retention and disposition  Conduct needed analysis to determine the Clerk’s Office and City’s Records Management needs both on a short and long-term basis. Anticipate staff’s records storage.

Job Type: Part-time

Pay: $28.21 - $34.30 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• No weekends

Work Location: One location