About us

City of Buffalo Lake is looking for an energetic, hardworking, personable person to assist the City Clerk/Treasurer run the city! The Full-Time Deputy Clerk will be asked to perform recurring utility billing functions, including considerable contact and communication with internal and external clients as well as accepting and processing accounts payable for all City departments, issue building/zoning permits, and daily verification of bank account. Also handle deposits for city and municipal liquor store and regular bi-weekly payroll.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them if the work is similar, related or a logical assignment to the position.

Respond to billing inquiries and concerns and reconcile customer utility accounts

Create and update customer utility account records

Process all payments on city and/or utility accounts, including receiving, reviewing and uploading all credit card payments from processing company

Process utility billing statements for all billable customers, including any applicable write-offs/adjustments, final billings, and rate changes

Process Lakers Fitness center applications and re-occurring payments

Record daily sales totals for Liquor Store

Verify all deposits and take to the bank

Handle all building/zoning permit applications and communicates with the building inspector as needed

Accept payments and issues building/zoning permits

Perform the data entry tasks to enter and verify payment information, prints the checks for all City departments

Verify payment of old or past due invoices to avoid duplication

Answer questions and respond to complaints and discrepancies with vendor bills

Assist with planning and drafting of a balanced budget and levy recommendations

Assist with preparing and coordinating all necessary accounting information and reporting, on a monthly basis (including bank reconciliation and journal entries)

Work closely with the city auditor while conducting annual audit

Process regular bi-weekly payroll, including required deposits and filings

Maintain sick time, comp time and vacation balances for employees

Update the movable sign for community activities

Receives applications for and issues licenses. (i.e. liquor, special events, club, etc.)

Performs duties of notary public

Perform other duties as assigned

Communications

• Must be able to speak and write English clearly

Must be able to read and understand correspondence, memoranda and directives

· Must have the ability to actively listen to others for understanding of their needs and situations

Interpersonal Relationships

Must be consistent in dealing with people

Must be sensitive to others' problems and concerns

Must exclude personal biases from work performance

Must have the ability to accept criticism and/or discipline

Must have a positive attitude, tact and diplomacy

Must strive to promote a cooperative atmosphere in the department

Professional Attitude

Must have commitment to the organization, willingness to take initiative, dependability, maturity in relationships with others, and self-confidence

Must represent the organization to other agencies staff and citizens with a courteous, helpful, accurate and business-like attitude in all telephone and personal contact

Quality of Work

Must be able to detect and correct errors

Must be able to produce quality, accurate work

Must be able to utilize work time properly and productively

Must have the ability to maintain records in an accurate and accessible manner

Technical Knowledge

Must have knowledge of city business functions

Must have working knowledge of computers

Must have the ability to perform arithmetic computations accurately and quickly

Must effectively communicate verbally and in writing

Must have the ability to establish successful working relationships

High school diploma or GED

Post-secondary training or coursework, or equivalent experience

Accounting experience preferred

Proficiency with computer hardware and programs such as MS Word, Excel, Internet Explorer, and various accounting programs

Ability to communicate effectively and professionally, orally and in written form

Must have the ability to read and discern visual images on a variety of media.

Must have the ability to operate a personal computer and applicable software, 10-key adding machine or calculator, fax, copier, and telephone

Must be able to sit for long periods of time, up to 8 hours per day

May, occasionally, have to lift 25 pounds or more

Occasional exposure to office related chemicals and cleaning supplies.

Job Type: Full-time

Pay: $24.15 - $25.56 per hour

Benefits:

• Bereavement leave
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Retirement plan
• Vision insurance
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Buffalo Lake, MN 55314: Relocate before starting work (Required)

Work Location: In person