Essential Job Functions: Performs a variety of administrative and clerical duties of a specialized and complex nature; responsible for confidential material; composes and prepares correspondence; types memos, letters, forms, and other material; and files a variety of material. Answers multi-line telephone and transfer calls to appropriate personnel; prepares and coordinates meeting dates, travel arrangements, and all necessary information for meetings; maintains the calendar of appointments for EOC. Assists with the management and inventory maintenance of the EOC warehouse. (May be required to work during times of disasters.)

Other Job Functions:Performs other duties as assigned. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

Normal office environment. Preferred working hours are 7:00 a.m. to 3:00 p.m., Monday through Thursday, subject to change when needed. Must be available to work during times of natural and man-made disasters.

Knowledge: Thorough knowledge of secretarial practices and procedures; knowledge of business English, spelling, grammar, arithmetic and vocabulary; thorough knowledge of office practices, procedures, systems and equipment; knowledge of general municipal operations and organizations; thorough knowledge of microcomputers and associated software including WordPerfect for Windows and MS Office Suite; knowledge of IBM iSeries (AS/400) financial, payroll and purchasing software preferred.

Skills/Abilities: Must exhibit a high degree of responsibility; ability to organize and distribute workloads; high degree of accuracy and attention to detail required; skilled in the use of PC, printers, software and other office equipment; must possess excellent interpersonal/public relations skills; ability to manage routine office details and make effective administrative decisions in accordance with established policies and procedures; ability to set up and maintain filing systems; ability to perform multiple tasks in a timely and efficient manner; ability to exhibit initiative and innovation and to work with little supervision; ability to communicate effectively, orally and in writing; ability to use 10-key calculator by touch; ability to exercise discretion in all matters; skilled in word processing, lotus or MS EXCEL spread sheets and the use of typewriters and other standard office equipment.

Physical Requirements: Essential: Constantly sees and hears; frequently sits, sorts, files, stands, walks; twists body, types, operates a PC, uses a calculator, writes by hand, performs data entry and answers telephones; infrequently drags up to 10-25 lbs, lifts up to 10-25 lbs, pulls up to 10-25 lbs, cleans, crawls, kneels, runs, squats and stoops.

Education/Experience: Graduation from high school; college course work in business administration or related field; minimum one (1) year in secretarial/administrative work or office management preferred; experience with WordPerfect for Windows and MS Office Suite; or an equivalent combination of education and experience which provides the necessary knowledge, skills and abilities to perform the job; National Incident Management training to include ICS 400 preferred; experience in emergency management preferred;