Job Description
APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00041625
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)
Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
NOTES TO THE APPLICANT:
TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate.The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department's Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.
ABOUT US:
Our Agency : The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).
Our Vision: America's premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.
Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.
BRIEF POSITION SUMMARY
Performs entry level human resources (HR) management and administrative work for the State Human Resources Department. Work involves administering or assisting in the administrative support activities related to HR management programs including recruitment and selection, compensation, classification, employee relations, benefits, time, and leave. Provides administrative support to the HR department and managers.Reports to the Assistant Human Resources Director and works under close supervision, with minimal latitude for the use of initiative and independent judgment.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Screens telephone calls and greets visitors to the department; routes calls and directs visitors to appropriate staff.
• Takes and conveys clear, accurate and concise messages.
• Assists with the coordination and administration of human resources activities related to general human resources work.
• May assist in preparing and coordinating employee separation paperwork and out-processing.
• Assists Benefits and Workers Compensation Coordinators.
• Manages HR SharePoint and intranet for updates.
• Assists with providing CAPPS support with technical issues and HR related updates.
• Answers basic questions and resolves routine issues related to the human resources management programs.
• Maintains confidential filing (electronic and hardcopy), recordkeeping, and records management systems; assists with destruction of records in accordance with the agency records retention schedule and in coordination with the Records Retention Manager.
• Assists in preparing and updating job descriptions and ensures signed copies of employee job descriptions are retained in personnel files.
• Tracks due dates and sends reminders for employee performance evaluations.
• Prepares and distributes retirement and service awards.
• Compiles and enters data for databases, summaries, reports or tracking purposes.
• Performs office and clerical support services as tasked and may assist with special projects as needed.
• Creates and/or edits forms, brochures, manuals, and other documents.
• Conducts prior state service verifications for new employees and responds to verifications of employment for current and previous employees.
• May assist the Time and Leave Specialists with entering or updating timesheets in the CAPPS system.
• Reviews and routes office mail and other correspondence.
• Coordinates and processes travel related forms and documents as needed.
• May assist in organizing meetings, training classes and new hire orientation.
• May assist in conducting new employee orientation and processing new hire forms.
• Maintains office supplies and equipment.
• May prepare, enter, and manage requisitions for goods and services in the procurement system.
• Handles sensitive and confidential situations accordingly.
• Assists in developing, updating, and/or maintaining administrative or technical assistance policies and procedures.
• Assists in maintaining accurate employee and supervisor email distribution lists.
• Assists in the preparation of training and new employee orientation materials.
• Complies with all applicable security and safety rules, regulations, and standards.
• May draft, edit or distribute correspondence.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, missions, and other requests to include holidays, evenings, and weekends.
• Performs all other related duties as assigned.

WORK HOURS: Monday - Friday, 8 hours a day, 40 hours a week
Qualifications:
MINIMIUM QUALIFICATIONS
EDUCATION:

• Graduation from an accredited four-year college or university is required. (Substitution allowed).

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major coursework in human resource management is preferred.

SUBSTITUTION:

• Additional years of experience working in human resources may substitute for the required education on a year-per-year basis.

EXPERIENCE:

• Six (6) months' experience working in human resources is required.
• Experience using Microsoft Office (such as Outlook, Word, or Excel) is required.

PREFERRED EXPERIENCE:

• Experience working in a human resources department for a state agency or in a military environment is preferred.
• Experience using SharePoint, Adobe Pro, PeopleSoft, and/or Visio is preferred.
• Experience using the HR/Payroll module of the Centralized Accounting Personnel and Payroll System (CAPPS) is preferred.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Valid driver's license is required.*If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS:

• Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:

• office practices and procedures;
• state records retention practices and laws;
• principles and practices of human resource management; and
• agency human resources related policies and procedures.

Skill in:

• oral and written communication;
• handling multiple tasks and prioritizing;
• operating MS Word, Excel, PowerPoint, Outlook, SharePoint and Adobe Pro and other internal human resources-related software applications and systems such as CAPPS;
• record keeping and maintenance;
• organization and attention to detail; and
• researching and referencing laws, rules, regulations, policies, and procedures.

Ability to:

• maintain confidential and sensitive information;
• communicate effectively;
• work efficiently and effectively under pressure;
• establish and maintain harmonious working relationships with co-workers, agency staff, and external contacts;
• move about the office (or from building to building) to access files, office machinery and/or to distribute correspondence;
• handle customer needs and assist accordingly;
• prioritize work and meet deadlines;
• consistently exercise tact and maintain a professional demeanor with irate or upset callers and/or visitors;
• work effectively and cooperatively in a small team; and
• work in a military environment.

PHYSICAL/WORKING CONDITIONS
Work is typically performed in a sedentary office setting involving sitting, standing, and walking. Must be able to squat, bend and crouch to reach filing systems. Must be able to remain in a stationary position for approximately 50% of the time. Exposure to normal office temperatures and noise. Work requires extensive use of computers, telephone, and related equipment. May lift, carry, move, and/or set up equipment and materials that weigh up to 25 pounds.
MILITARY EMPLOYMENT PREFERENCE
If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying.Documentation must be provided before a Veteran Employment Preference can be granted.
Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo
Veteran - DD Form 214 (or Equivalent)
Disabled Veteran - VA Civil Service Preference Letter
Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty - Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)
Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability - Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income
Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300
Orphan of a Veteran who was killed during active duty - Birth Certificate and DD Form 1300
VETERANS:
Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.
Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:
United States Army: 42A Human Resources Specialist
United States Navy: 120X RL - Special Duty Officer - Human Resource Officer
United States Coast Guard: HRM10 Human Resources
United States Marine Corps: 0111 Administrative Specialist
United States Air Force: 3F0X1 Personnel
Additional Military Crosswalk information can be accessed at: hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_HumanResources.pdf
Contact TMD's Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov
The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.