Kathy M. Sheehan Tatiana Diaz, Director Albany City Hall

Mayor Office of Human Resources 24 Eagle Street, Rm 301
(p) 518-434-5049

(f) 518-434-5269

Notice of Job Opening

Position: Deputy City Clerk

Applicants must meet the requirements outlined in the enclosed job

description.

* PLEASE NOTE that this position is pending Municipal and New York

State Civil Service Classification into the Exempt Class. An individual

who meets the minimum qualifications as stated in the job description

may fill this position on a provisional basis.

Department: Common Council

Number of Vacancies
1

to be filled:

$69,300 - $104,000 annually
Rate of Pay:

Commensurate with qualifications and experience

Schedule: Monday -Friday 40 hours/week

Application Deadline: Until Filled

All applicants must submit an application online via jobs.albanyny.gov

to be considered for the job opening.

Residency Requirement: YES

Per City Code § 62-1, all individuals hired by the City of Albany

municipal government must be or become residents of the City of

Albany within 180 days of hire. Failure to move into the City shall be

deemed a voluntary resignation.

The City of Albany is an Equal Opportunity /Affirmative Action Employer.

Posted on Friday, February 9, 2024

City of Albany

Exempt

Revised: 5/31/17

DEPUTY CITY CLERK

DISTINGUISHING FEATURES OF THE CLASS: The incumbent serves as confidential

assistant to the City Clerk. The work involves technical and administrative support

responsibilities in the operation of preparing and organizing highly confidential materials for

the City Clerk and the Board of Contract and Supply. The incumbent is privy to early

discussions and decisions with Department Heads relating to bid openings, awards and sale of

City-owned property. The incumbent is responsible for compiling records requested under

the Freedom of Information Law that may be highly sensitive and confidential. The records

viewed by this employee often are not disclosed to the public. The incumbent reports directly

to and acts on behalf of the City Clerk when the Clerk is absent. Confidentiality is essential.
Supervision will be exercised over the activities of clerical staff.

TYPICAL WORK ACTIVITIES: (Illustrative Only)

Issues and records various types of licenses;

Prepares ordinances, resolutions, local laws and committee reports of the Common
Council;

Assists the City Clerk in preparing material for Common Council meetings;

Prepared the agenda for Board of Contract & Supply

Prepares department payroll, and handles tracking of department time records;

Assist in preparing budget estimates;

Composes and types routine correspondence for City Clerk’s signature;

Files public documents; publishes legal notices

Performs a variety of clerical and routine administrative duties;

Gives information to the public regarding the functions of the City Clerk and general
activities of the city government;

Acts for City Clerk and for Clerk of the Common Council when necessary.

Does related work as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS:

Good knowledge of office terminology, procedures and equipment;

Good knowledge of business arithmetic and English;

Good knowledge of the organization and general functions of the city government;

Working knowledge of modern methods of maintaining and checking financial
accounts and records;

Ability to properly interpret and make decisions in conformance with relevant laws,
regulations and policies pertaining to an agency;

Ability to plan, organize and coordinate the work of subordinate employees
performing varied clerical operations and develop and refine office procedures;

Deputy City Clerk - CSC 5-31-17 Final, Page 1 of 2

Ability to relate to and communicate with the public, members of the department and
representatives of other agencies in a professional manner;

Ability to keep records and prepare reports;

Courtesy and tact;

Good judgment;

Dependability;

Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

(a) Graduation from a regionally accredited or New York State registered college or
university or one accredited by the New York State Board of Regents to grant degrees

with a Bachelor’s Degree (or higher) AND three (3) years fulltime paid experience in a

government office; OR

(b) Graduation from a regionally accredited or New York State registered college or one
accredited by the New York State Board of Regents to grant degrees with an Associate’s

Degree AND five (5) years fulltime paid experience in a government office; OR

(c) Graduation from high school or possession of an equivalency diploma AND seven (7)
years fulltime paid experience in a government office; OR

(d) An equivalent combination of training and experience as defined by the limits of (a), (b),
and (c).

Deputy City Clerk - CSC 5-31-17 Final, Page 2 of 2